KEEPING DOCUMENTATION OF YOUR NOTARIAL ACTS

The best way of keeping a record of all your notarial acts, is by purchasing a bound notary journal (record book or log), not a loose leaf notebook. Notary journals may be purchased through an office supply store. New Mexico law does not require that notaries keep a journal, however we strongly encourage you to do so. Journals can be used to jog your memory about a notarization that took place earlier in the year and can be used as evidence if so needed in a court of law. Your journal is your personal property and should not be surrendered to an employer even if you have left their employment. Always safeguard your journal by keeping it in a locked area.

We encourage you to complete your journal before you perform your notarization, so that all the information in your journal is complete before the signer has left your presence. Keeping a journal is a smart and protective measure for a notary.

NOTE: This information is provided for you as a guideline, we always suggest you refer to the Notary Public Act as your legal reference. Please contact our office at 1-800-477-3632 or 505-827-3600 if you would like to request a copy of the New Mexico Notary Public Handbook.