Information For Notary Public
Order a seal or rubber stamp from an office supply store. An embosser is made of heavy metal and makes an impression on the paper. It contains the applicant's name, as described in Section E, below, and the words "Notary Public-State of New Mexico." A rubber stamp shall be in the following form:
Name of Notary Public (PRINTED)
NOTARY PUBLIC - STATE OF NEW MEXICO
My commission expires:____________________ (date)
Rubber stamps cannot have a signature line, and a round rubber stamp is not acceptable. Affix the seal or rubber stamp on the application in the space provided.
New Mexico Notary Law
- A notary public shall keep an official seal or stamp that is the exclusive property of the notary public. The seal or stamp shall not be possessed or used by any other person or surrendered to an employer upon termination of employment.
- A notarial seal or stamp shall contain the exact name of the notary public as it appears on the application for appointment and the words "NOTARY PUBLIC – STATE OF NEW MEXICO" and shall authenticate official acts with the seal or stamp.
- Each notary public shall authenticate official acts with a notarial seal or stamp that, if a seal, shall contain the notary public's name and the words "NOTARY PUBLIC – STATE OF NEW MEXICO" and that if a stamp, shall be in substantially the following form:
______________________ (name of notary public printed)".
- An impression or image of the seal or stamp shall be affixed only at the time the notarial act is performed.
- When not in use, the seal or stamp shall be kept secure and accessible only to the notary public.
- Within ten days after the seal or stamp of a notary public is stolen, lost, damaged or otherwise rendered incapable of affixing a legible impression or image, the notary public, after informing the appropriate law enforcement agency in the case of theft or vandalism, shall notify the secretary of state by any means providing a tangible receipt or acknowledgment, including certified mail and electronic transmission, and also provide a copy of any pertinent police report.
- As soon as reasonably practicable after resignation, revocation, change of name, expiration of a commission or death of the notary public, the seal or stamp shall be destroyed or defaced so that it may not be misused.