 | Pennsylvania Notary Handbook
Notary Public Equipment
REGISTER
Every notary public must keep and maintain custody and control of an accurate chronological register of all official acts. The register must contain the date of the act, the character or type of the notarial act, the date and the parties to the instrument, and the amount of the fee collected. Each notarization performed by the notary must be indicated separately.
A notary public register is the exclusive property of the notary public, may not be used by any other person and may not be surrendered to any employer of the notary public upon termination of employment. When required, each notary public must give a certified copy of the register in the notary public's office to any person requesting it. The register and other public records of the notary public shall not be liable to be seized, attached or taken in execution for debt for any demand whatsoever.
A notary public has 30 days to deliver his/her register to the office of the recorder of deeds of the proper county after his/her resignation, death or disqualification or upon the revocation or expiration of a commission, unless he/she applies for a new commission within 30 days of the expiration of the prior commission.
A notary public must maintain an accurate register throughout his/her commission. Even if he/she ceases to be a notary public because of, for example, resignation or commission expiration, it is recommended that the individual permanently retain a copy of the register for his/her own protection from possible future findings of liability.
Pennsylvania Notary Law
- Every notary public shall keep and maintain custody and control of an accurate chronological register
of all official acts by that notary done by virtue of that notary’s office, and shall, when thereunto required,
give a certified copy of the register in the notary's office to any person applying for same. Each
register shall contain the date of the act, the character of the act, and the date and parties to the instrument,
and the amount of fee collected for the service. Each notarization shall be indicated separately.
- The register and other public records of such notary shall not in any case be liable to be seized, attached
or taken in execution for debt or for any demand whatsoever.
- A notary public register is the exclusive property of the notary public, may not be used by any other
person and may not be surrendered to any employer of the notary upon termination of employment.
- Upon a notary public's resignation, death or disqualification or upon the revocation or expiration of
a commission, unless the notary public applies for a commission within thirty (30) days of the expiration
of the prior commission, the notary public’s register shall be delivered to the office of the recorder of
deeds of the proper county within thirty (30) days of such event.
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