Posted by Stella/CA on 6/9/05 1:15pm
Msg #43524

Last question ... thanks a lot

You make one journal entry for every doc you sign (even with multiple notary stamps), and not for every stamp you put .. correct? Thanks

Reply by ERNA_CA on 6/9/05 1:19pm
Msg #43527

Its a personal chose. Some do one line and list the documents in the note section, some do one line per document and yet others use a MoJo that gives you the option of ticking boxes to indicate which documents.

Reply by LISA-CA on 6/9/05 1:35pm
Msg #43534

I've been uncertain about this as well. I was told that I needed to use a separate line for each document as well as if there are two signers, a separate line for each singer. So, two lines in my journal for each document if there is a husband and wife. Is this correct?

Reply by Giselle_CA on 6/9/05 1:45pm
Msg #43535

One journal entry per document you notarize. If there are two signers for same document, it requires two journal entries.

Reply by maryinsocal on 6/9/05 1:46pm
Msg #43537

If in doubt go to the secretary of state web site...
lots of info there

Reply by LISA-CA on 6/9/05 1:50pm
Msg #43538

Thanks. Just double-checking because it seemed like a lot of entries.

Reply by Sam I am on 6/9/05 1:52pm
Msg #43539

You need a separate line for each signer. Otherwise you'd have two signatures and two thumb prints on one line. Signatures will (should) be easy to identify - but how would you know whose thumb-print belongs to who?

As mentioned previously the MoJo enables you to have one line for each signer and still check off multiple docs. Strongly recommended.

Reply by LISA-CA on 6/9/05 1:54pm
Msg #43542

I've never heard of a MoJo. Could you fill me in or tell me where I can read about it? Thank you.

Reply by SamIam_CA on 6/9/05 1:57pm
Msg #43545

Sorry. It is short for Modern Journal and sold on this site - just click on the notary supplies tab at the top of the page. If you do a search, using the orange button and type in MoJo you will get a lot more info.

Reply by Stella/CA on 6/9/05 2:02pm
Msg #43547

MoJo doesn't apply to me, because I notarize investments in mutual funds. however, I called the NNA hotline and I was told that I need one entry for every stamp I put .... so I had to make two new entries and go back to the investor.. and my journal page is a mess... how embarassing

Reply by DellaCa on 6/9/05 2:03pm
Msg #43548

You will be very happy to get a MOJO, its so much easier.

Reply by LISA-CA on 6/9/05 2:13pm
Msg #43551

Thanks a lot for the info. We have to enter docs in journal even if they aren't notorized, right. Something someone else wrote made me think maybe not.

Reply by ERNA_CA on 6/9/05 2:17pm
Msg #43553

Your journal is for documents you are notarizing. In the additional note section you can further specify as to loan package number of pages or what ever you choose.

Reply by Stella/CA on 6/9/05 2:47pm
Msg #43562

You don't have to enter docs that you don't notarize!!!

Reply by ERNA_CA on 6/9/05 2:53pm
Msg #43564

The Jornal is for doc's you notarize.
You can add what ever you like in the additional information as far as it beiing a loan pacage what kind of loan and any comments you have.

Reply by Stephanie_CA on 6/9/05 2:21pm
Msg #43555

Re: Last question ... thanks a lot...Stella

The way I complete the journal is a separate line for each signature on a document.

If a deed has two signers, I complete two separate lines in my journal.

Reply by LISA-CA on 6/9/05 2:25pm
Msg #43557

Re: Last question ... thanks a lot...Stella

Thanks you very much for all of your responses. I realize that I've been doing a lot more documentation in my journal than is necessary. This will save me some time at my signings

Reply by ERNA_CA on 6/9/05 2:39pm
Msg #43558

Re: Last question ... thanks a lot...Stella

Here are the different ways I have seen notaries do it. First it is obvious you need every signer to sign and give you a thumbprint.(CA)
Some list each notaries document for each signer then draw a line to cover all documents listed and have the signature put on that line.
Others just use one line for each signer and list the documents notarized for that borrower in the "kind and type of document". with additional info in additional info.
But ultimately you have to follow the law in your state as far as how to keep a journal.
If you can tick a box to list documents and use one signature line, can you list the documents in the kind or type of document with additional stating what kind of notarization.
I am sure there will be some that do it one way and others that do it another. Seems to be the case with most things in this business.

Reply by Jon on 6/9/05 2:55pm
Msg #43565

Re: Last question ... thanks a lot...Stella

Ca law only requires you get a thumbprint if the document being notarized is a deed, investment docs would not necessarily need one. However, I do think it is good practice to get a thumprint, if you can, for all signers.

Reply by ERNA_CA on 6/9/05 3:01pm
Msg #43569

Re: Last question ... thanks a lot...Stella

I have not had a loan yet that did not include DOT.
I agree it is good practice to get a thumbprint from all signers. Just to cover one self.

Reply by Jon on 6/9/05 3:07pm
Msg #43573

Re: Last question ... thanks a lot...Stella

Yes, most loans will have a DOT, however there are a lot of notaries that do general notary work as well. One of the posters mentioned investment docs and I didn't want them confused.

Reply by ERNA_CA on 6/9/05 7:22pm
Msg #43641

Re: Last question ... thanks a lot...Stella

I get a thumb print as a rule regardless of if its required by law or not, just in case, for instance when notarizing for lawyers in regards to medical records being used in a law suit. Who knows what can happen down the road.
But that is just my personal choice.

Reply by lisa-ca on 6/9/05 9:30pm
Msg #43680

Re: Last question ... thanks a lot...Stella

Is it fine to abbreviate in journals?