Posted by Kevin/MA on 5/20/05 9:52am
Msg #39223
Need Help
I finally got the assignment, but it scares me to death. it is a ton package of mortgage. Anyway, please tell me what I should do and how/where I should notarize it? Thank you!
| Reply by Anonymous on 5/20/05 9:56am
Msg #39225
Is your name....
Scorch????... Well, you're about to be fried!
| Reply by Philem on 5/20/05 10:00am
Msg #39228
Hi, Kevin. Congratulations on getting an assignment! But, I have to say, you may take a bit of heat over this.
The best thing to do would be go through the package yourself, just to get familiar with things. Doing that gives several benefits; you will know where and how they will need to sign, you will know where YOU need to notarize, and you will get "eye-ball time" in with docs.
If you have ANY questions about ANYTHING in the package, call the signing service that gave you the assignment. Do not pass go, do not collect $200.00. <smile> They are not going to be upset that you called. They are not going to yell at you for calling.
Make sure that you have the number of the signing service and loan officer written down and VERY handy, in case they have any questions about what a particular thing in a document means. As a signing agent, you are NOT PERMITTED to offer any explanation beyond "This is the Right To Cancel form. It states you have three business days to cancel this transaction. This is the HUD-1 form, it explains..." If they have a question about a rate, about funding or anything, you are NOT allowed to answer it.
Take your time, and be through. They will like as not be more nervous than you. Examine the docs before the signing gives you confidence in the package that will be apparent to them.
In short: Review the docs now. Do not guess, but call the signing service. Do NOT offer explainations of documents. Make sure that you were provided a copy of the package for the borrower.
Good luck!
-Jim
| Reply by Art_MD on 5/20/05 10:02am
Msg #39229
Breath deeply.
1. Go thru package and if you have tabs (colored removable type), tag each page that needs signing. Use 1 color
2. Go thru package and tab each page where you have to notarize. Use different color
3. Read instructions re: any items you need to get from borrower. insurance certificate, void check, etc. If there are any, use a Post-It with the items listed and put on 1st page of package.
4. Do step one and two to make sure you didn't miss any.
5. Look at docs and be sure your at least familiar with what each doc is. Remember, you don't have to explain the docs. If you don't know you can tell them to call LO.
Art
| Reply by Select Processing Servivces - Southeast Michigan on 5/20/05 10:19am
Msg #39234
I love this message board. Where were you guys when I started? Awesome advice for a new signers.
| Reply by TN Notary on 5/20/05 10:19am
Msg #39233
Like Art said, go through everything. But like all of us did are first one was scary but we got through it carefully and once you are at the closing table and have questions call your contact person.
Good luck!
| Reply by MaggieMae_CA on 5/20/05 10:29am
Msg #39239
When I first started doing signings as a legal secretary, I didn't have the luxury of being able to color code tab as Art has suggested. When I got back into this as a signing agent I tabbed one color for initials, another color for the borrowers' signatures, a different color for where I would notarize, and yet a different color for information the borrowers would need to fill in. I did that with the first 3 loans I signed and after that I was back into the swing of things and only tab questions or potential problems as they come up during the closing.
The tabbing is an excellent way to get familiar with the docs. I STRONGLY recommend it!
Another trick is to keep the borrower's copies out of sight until after the closing. I've had people pull them out and start reviewing their copies and mix the sets up. It's a headache!
Also, if you're luck the borrower's copies will not be stamped with the word "COPY". In the event you or the borrower make a mistake and sign in the wrong place, it's not a problem. Pull out the borrower's copies and switch copies so the lender will get the correct signature, etc.
Good luck! You'll do great!!!
Nice to see everyone being helpful. 
| Reply by Jen-CA on 5/20/05 10:46am
Msg #39243
I also highly recommend the tabbing of documents. I went out and bought sign here, initial here and notarize here tabs and when I would get a package, I would very carefully go through and make sure each place was tagged. After a while, you get very familiar with the documents and don't need to use the tabbing method anymore, but for a beginner, its the best way to insure you don't miss anything. Another thing I still do is check, check and recheck all of the documents. I pay close attention as the borrowers are signing, then I check all of the documents again before I leave and then before I put the documents in the return package, I check them again! You can never be too careful, I have caught minor things that I have missed like putting in my county, etc. Also, never be afraid to ask questions. Every package is a little bit different, so if there is something you are unsure about always ask. It shows that you are conscientious. Good Luck!
| Reply by MaggieMae_CA on 5/20/05 10:51am
Msg #39246
You're so right Jen!
It's important to double and triple check the docs during and after the signing, prior to leaving the borrower's home.
Ummm... Hope this doesn't offend anyone... But my husband says I'm like stink on poop when it comes to closing docs. When we've refinanced I'm the one next to him pointing where he should sign. lol
I've had borrowers "attempt" to put the pen down in the wrong spot and before the pen hits the page I've directed them to where they should be signing. One borrower looked over at me and back at his wife and said "Boy... She's good." lol
| Reply by Jen-CA on 5/20/05 10:57am
Msg #39250
Re: You're so right Jen!
I have had the same experience...It is a very good idea to watch the borrowers carefully when they sign, they are notorious for not paying attention and trying to sign in the wrong spot! Especially when the documents aren't consistent....sometimes they sign side by side, sometimes one above the other!
| Reply by Charm_AL on 5/20/05 11:02am
Msg #39256
don't forget to read down to the bottom of the pages, there will be some docs that the borrowers need to initial at the bottom
Make sure the borrowers sign exactly as their name is printed, (Mary C. Doe) if there is a middle initial they must include it on all docs and the docs that require initials have to have all three letters as well
If their middle name is spelled out they must sign it with their middle name spelled out.
Good Luck!
| Reply by Art_MD on 5/20/05 11:05am
Msg #39259
Re: who is lender - maybe there are some ...
specifics re: that lender and/or SS.
Art
| Reply by Stephanie_CA on 5/20/05 12:24pm
Msg #39293
Kevin:
Take your time and go through the loan package.
Generally the borrower's names are typed below the signature line - if it indicates that it should be dated, be sure the borrowers date.
Look for short lines at the bottom of pages - this is intended for initials; for allborrower that are signing, initals are required.
When you see a notarial certificate, this is an indication that the preceding signature will be notarized.
I***If you take your time going through the package andtake Jen's suggestion of tabbing or marking with arrow post its or whatever you have, then you should be fine.There really is no reason to panic - SO DON'T....You'll be fine.
Take advantage of any time you have and go through the package slowly.
I am being repitious; however, this will help you greatly.
Let us know how the signing goes - give us some feedback after the signing.
Stephanie
sorry if there are typos, I typed really fast.
| Reply by PAW_Fl on 5/20/05 12:30pm
Msg #39296
Ask the attorney ...
... that you are working under. MA is an attorney only state. But you already know that. (Apologies if you are an attorney, but from the tone of your posts, I doubt it.)
| Reply by Kevin/MA on 5/20/05 12:42pm
Msg #39303
Re: Ask the attorney ...
Paw Fi, you are right. I am not an attorney, but this assignment was sent through on my hand by an attorney.
| Reply by Kevin/MA on 5/20/05 12:44pm
Msg #39305
Thank you very much for YOU ALL!
your guys/ladies are great. I LUV U all. Thank you, thank you, thank you as hundreds, thousands, millions, but still can't instead with your biggggg help here. I appreciate all.
| Reply by SarahBeth_CA on 5/20/05 2:14pm
Msg #39334
Re: Thank you very much for YOU ALL!
Kevin make sure that you seat the borrowers in order so that the primary sits next to you, signs and passes the paper to the spouce or secondary signer who sits next to them, they sign and pass the paper back to you. . At a table the papers will travel the same circular pattern so they don't get mixed up. If you flag, watch them sign, check as paper comes back to you, restack them upside down, then recheck the papers once you have completed the signing, you have triple checked them.
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