Posted by Anonymous on 5/9/05 11:06pm
Msg #36798

attaching loose certs

ok this question is so dumb that I have doned my firemans suit for the impending flame fest. I have come across a few independant contracts that have stated:

Never use staples, this will void the document.

To me the proper way to attach a loose cert is with a staple and not a paperclip. Opinions please.

Reply by Katherine M. Gomez Madrigal on 5/9/05 11:20pm
Msg #36807

Staples. Paperclips invite an change of documents. At least with a staple there will be holes left in the original document(s) which will indicate something was changed. I am new at all of this but I remember this specific question came up in class.

Reply by Anonymous on 5/9/05 11:27pm
Msg #36810

and those were my exact thoughts. The only issue is why would the ss's instructions state that the use of staples would void the documents.

Reply by Lee/AR on 5/9/05 11:30pm
Msg #36813

If it's on a recorded doc, you'll drive them nuts with the staples. Just make a reference in the ack/jurat as to 'what doc' this loose whatever is 'attached' to. It really doesn't have to be physically attached. i.e.,
On this, the ____ day of ________ , 200 _, before me, ___________, the undersigned officer, personally appeared _____________, known to me (or have satisfactorily proven) to be the person(s) whose name(s) is/are subscribed to the foregoing ___________________ and acknowledged that he/she/they executed the same for the purposes therein contained.
In witness whereof, I hereunto set my hand and official seal.

Note, please, that this is my state's wording--your state may be different, but the 'foregoing whatever' part is universally OK, I believe. I will now don my fire retardant clothing also.

Reply by PAW_Fl on 5/10/05 8:27am
Msg #36866

I suggest not adding the document title/description in the ack or jurat at all, but do include it on the certificate either above the notary certification section, or below it. Many loose certificates have a section for identifying the document to which it is "attached". For example, on my loose certificates, at the bottom is states:

----------------------------------------------------------- Optional -----------------------------------------------------------
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

Description of Attached Document
Title of Document:_______________________________________________________________
Document Date:_____________ Number of Pages: ___________ (NOT including this certificate)
Signer(s) Other Than Named Above:_________________________________________________
Capacity(ies) Claimed by Signer
[ ] Individual
[ ] Corporate Officer – Title(s): ______________________________________________________
[ ] Attorney in Fact
[ ] Trustee
[ ] Guardian or Conservator
[ ] Other:_______________________________________________________________________

Reply by Sylvia_FL on 5/9/05 11:44pm
Msg #36820

I have always attached the loose certificates with staples. Never, ever had a problem.

Reply by Dellaca on 5/9/05 11:48pm
Msg #36822

Re: Staples here n/m

Reply by Anonymous on 5/10/05 12:54am
Msg #36838

Re: Staples here CA too.

I use staples. Sorry if the County Recorder has to unstable it to record the document. That isn't my problem. My problem is to attach the loose certificate at least semi-permanently. Staples achieve that.

Rgds
Peter

Reply by calipat/ca on 5/10/05 1:07am
Msg #36839

Re: Staples here CA too.

I have always stapled...never a problem. Even though I fill out the optional part I still staple.

Reply by lorraine2/fl on 5/10/05 8:04am
Msg #36862

Re: Staples here CA too.

I staple too. I usually staple on the back with the printed side up, for ease in photocopying. Right or wrong, there have been no issues.

Reply by Gerry_VT on 5/10/05 3:26pm
Msg #36984

The real estate industry seems to be rather loose (pun intended) about loose certs. As of 10 years ago or so, a loose certificate that certifies a copy of a U.S. patent was placed together with the patent, and a 1/4" hole was punched through the upper left corner. Then a rivet with a hollow center was pressed so it held the pages together. Then a heavy ribbon was passed through the hole and around the pages. A gold-colored blank wafer was adhered over the loose ends of the ribbon, and the seal of the Commissioner of Patent and Trademarks was embossed on the wafer.

Yes, the patents were a royal pain in the neck to copy.

Reply by BrendaTX on 5/10/05 4:31pm
Msg #36990

Gerry - I like this.

I'd like to have enough money stacked around to accept $40 signings...and guts enough to start returning packets like this to every $40 signing service with 20 pages of signing instructions ( sending it to wrong address) ...of course, just a copy of the docs...no harm to bwr, but how fun would it be to imagine the look on their face when they opened the package!

Yes, folks...my parents were afraid to leave me alone with a screw driver and any appliances they cared to keep running when I was a child.

I have a very big imagination and lots of mischievousness to go with it.