Posted by Susan/CA on 8/25/06 8:53am
Msg #140846

New Commission, New Journal?

Hello . .
My commission is set to expire in October. I took my test a couple of months ago and I passed, now I am awaiting my commission renewal papers which I understand should arrive about 30 days prior to my old commission's expiration date.

My question is: When I recieve my new commission, get bonded & file my oath will I need to start a new journal as well?

I am just about to close out another notary journal. I don't think I'll make it to my new commission date so I will need to start a new journal before my new commission, depending on how busy I am from now to then but more than likely. I hate to start a new journal and then have to start another one a couple of days later! Is this what I'll have to do?

Thanks so much!

Reply by Regal/NC on 8/25/06 9:03am
Msg #140849


I would continue with my present journal until it is filled. All transaction are dated chronically therefore there is no need to maintain a separate journal during each commission period.

JMHO!

Reply by Brad_CA on 8/25/06 9:08am
Msg #140851

Susan,

The day your Commission expires is the day you close out your old journal after making your last entry under your old commission number. The next day your new commission begins with
your new commission number and you must start a new journal. Hope this helps.

Reply by Kate/CA on 8/25/06 10:01am
Msg #140866

Re: New Commission, NO New Journal?

There is nothing in the handbook that says you must retire the journal until it is full.
The MoJo Journal also has a place for adding the information of a second commission if it happens to expire while using the journal. If your journal doesn't have this, note it in it in the front and on the date it occurred in the journal. The handbook does say you must keep a sequential journal, by continuing to use it you are doing that.

Reply by John_NorCal on 8/25/06 10:05am
Msg #140868

I agree with Kate. Keep using your journal,

no need to replace it when you get your renewal commission.

Reply by Brad_CA on 8/25/06 10:23am
Msg #140870

Re: I agree with Kate. Keep using your journal,

"A Notary is required to obtain and use an official Journal of Notarial Records which will retain certain information concerning any notary act performed during the Notary's commission."

Keywords: "during the Notary's commission"

Two seperate commissions, two seperate journals.

Reply by Kate/CA on 8/25/06 12:19pm
Msg #140909

Re: I agree with Kate. Keep using your journal,

I just called the SOS as long as you have not broke your commission by allowing it to lapse, you can continue using the journal. Your commission hasn't lapsed, they have just changed the commission number. That would be the same if you had lost your stamp and had to have a new one issued. Your new stamp would have a new number. You are still a commissioned notary.

Reply by John_NorCal on 8/25/06 3:27pm
Msg #140974

Kate got it straight from the horses mouth! That's a fact! n/m

Reply by christiSocal on 8/26/06 2:55am
Msg #141084

Different question- same vein

My commision expires in june 07. If I finish the refresher course and pass the test early, will my new commision start then or will it begin when the old one ends?

Reply by JanetK_CA on 8/26/06 4:05am
Msg #141088

Re: Different question- same vein

Your present commission has an expiration date and it will stay in effect until that time. If you complete all requirements in time, your new commission will go into effect the day after your current commission expires. It has nothing to do with when you complete any of the requirements, including the course and exam. Ideally, a new commission continues seamlessly after the old one.

Reply by christiSocal on 8/26/06 5:22am
Msg #141091

awesome, thank you

I was hoping it would be like that. I got my notary 101 from notrot awhile ago, but wasn't sure if I should wait. I'm kinda anxious to jet going on it.

Reply by JanetK_CA on 8/26/06 6:04pm
Msg #141167

Re: awesome, thank you

To guarantee a "seamless" transition, just be sure to allow enough time for everything to be processed - possibly 6 months for the whole thing. When I did my renewal, I set up a timeline with a deadline for different parts of the process, since some things won't/can't be done earlier than 30 days out, for example. As you probably know, all that info is in the SOS Handbook and there has been lots posted about that here, too.