Posted by Ali/IL on 12/28/06 9:29pm
Msg #168109

acknowledgement

I forgot to notarize a mortgage just the stamp portion. title company sent me an all purpose acknowledgement. It turns out that I lost the information on the borrowers names. I don't have the wifes name. I emailed the company to send me the wifes name they emailed back saying that I should just stamp the acknowledgement. I don't want to send a blank acknowledgement with just my stamp on it.

I mean they could attach that to anything.

Reply by Lisa Prestegard on 12/28/06 9:31pm
Msg #168111

Tell them that 'for your records' you would like a copy of the document you forgot to stamp and have them fax it to you. Two-fold benefit: You can be certain that you DID forget to stamp the document and you'll also know the wifes name

Reply by CaliNotary on 12/28/06 9:54pm
Msg #168114

I wouldn't even tell them it was for my records. When I have stuff like this happen I simply tell them I need to see the form to verify that I made the mistake. And there have been a few times where there was either no mistake or it was their mistake.

Reply by PL on 12/28/06 9:45pm
Msg #168112

Isn't her name in your notary book, with her ID info? n/m

Reply by Pat/IL on 12/29/06 12:44am
Msg #168161

Re: Isn't her name in your notary book, with her ID info?

No book required in Illinois, PL. We just sort of wig it here.

Reply by SharonMN on 12/29/06 5:27am
Msg #168176

Re: Isn't her name in your notary book, with her ID info?

No journal required in Minnesota, either, but I started to keep one anyway when I started doing loan signings. I figured there was minimal chance of any trouble when I was just notarizing company documents for the senior VPs, but with loan signings for the general public, I want a record of the person's ID and signature to cover my butt in case somebody claims fraud!

Reply by Ernest__CT on 12/29/06 6:48am
Msg #168183

Required or not, a journal is A Good Thing!

CT doesn't REQUIRE a journal, but very strongly recommends one. Here's what the Manual says:

"Connecticut state law does not require that notaries maintain a journal of their notarial acts.
However, it is the very strong recommendation of the Office of the Secretary of the State that they do so. The journal is a record of the notarial acts performed and could be vital in protecting the notary from possible liability. The journal should be a bound book to prevent loss or substitution of pages, and the notary should record the following information for each transaction:

(1) the date and time of the notarial act;
(2) the nature or type of notarial act performed;
(3) a description of the document or proceeding;
(4) the signature, printed name and address of each person for whom a notarial act is performed;
(5) the method by which a person's identity has been determined;
(6) the fee, if any is charged; and
(7) the place where the notarial act was performed. "

Your journal may become your best friend if a problem arises. Requiring each signer to sign the journal and recording drivers' license numbers may help to underscore the formality of the signing process for those who treat it cavilierly....