Posted by Anonymous on 1/20/06 11:41pm
Msg #89945

JOURNAL ENTRIES ?

For Loan Docs, is it ok to have borrower(s) sign only one time and in the colum labeled document signed only state loan docs? I have always made a journal entery for each document notarizied, but anouther notary said it was okay to only state loan docs. Notary in California.

Reply by CaliNotary on 1/21/06 12:01am
Msg #89946

The other notary is wrong, keep doing it the way you've been doing it.

Reply by John_NorCal on 1/21/06 9:27am
Msg #89980

Re: CaliNotary Do you use the NotRot Journal? And if ...

you do, do you still make a seperate line entry for each document?

Reply by CaliNotary on 1/21/06 6:12pm
Msg #90058

Re: CaliNotary Do you use the NotRot Journal? And if ...

Yes, I use the NotRot journal. And no, I don't make a seperate line entry since each document is identified by name already.

Reply by John_NorCal on 1/21/06 8:16pm
Msg #90062

Thanks, I was confused from your post above. nm

Reply by Blueink_CA on 1/21/06 9:21pm
Msg #90070

Re: CaliNotary Do you use the NotRot Journal? And if ...

Seperate?? EWWW pet peeve going off. It's separate hon.

Reply by PAW_Fl on 1/21/06 4:49am
Msg #89951

Think about this... What if someone asked you if a Survey Affidavit was signed and notarized? Could you answer the question if you didn't list each document by name? What if they needed a copy of your journal showing that the Survey Affidavit was signed and notarized?

I believe, CA statutes stipulate that each document needs to be identified in the mandatory journal. Many states, like FL do not require the use of a journal, but it is best to keep one if only because of the type of questions I wrote above.

Reply by Kelly M Robertson on 1/21/06 6:47am
Msg #89955

Another Reason Why Separate Line Entries Are Smart

A couple of years ago, I was asked to submit one line entry from my journal: First to the Sec of State and then as a result of a subpeona for a notarization 8 months prior (for a Deed of Trust). It was a case of fraud. Since I was taught long ago to do separate line entries, it was not a problem.

Once I was deposed, I was thanking GOD that I do separate line entries because my "attention to detail" as a Notary Public came into play, Big Time. Although the case went to trial, since "my backyard" was clean, it wasn't all that bad and I wasn't on the stand for very long. Imagine if my one line entry for an entire loan docs package was just , "Loan Docs"!

Reply by LilyMD on 1/21/06 6:56am
Msg #89956

Re: I Use Notary Rotary Journal

I use the hardcover journal I got here at Notary Rotary. I only have the borrower sign once but I can check off the appropriate documents notarized. There are even blanks where I can fill in documents that aren't listed. I can look back at any page and immediately tell what was notarized by what was checked off. I can even tell what was an ack and what was a jurat.

Reply by Beth/MD on 1/21/06 8:22am
Msg #89971

Re: I Use Notary Rotary Journal...me too. n/m

Reply by cmd_NH on 1/21/06 8:34am
Msg #89973

Re: I Use Notary Rotary Journal...me too. n/m

Reply by Calnotary on 1/21/06 9:52am
Msg #89983

Re: I Use Notary Rotary Journal...me too. n/m

When I started I used to do one entry for each notarization, but now with this NOT Rot
journal, I just have them sign once, and check what ever I notarize. I hope I m doing nothing
bad here.