Posted by Stamper_WI on 11/21/06 7:44pm
Msg #161549

Understanding why the BGC

While no one really seems to disagree with the need for them just the tactics. I found this article from the title industry that some may find interesting. There are 2 parts.

http://www.alta.org/publications/titlenews/04/01_01b.cfm

Reply by John_NorCal on 11/21/06 8:33pm
Msg #161556

Interesting article but nothing there states there is a BGC is mandated. It is "should" instead of "must" do a background check. An example is cited of a county employee passing on personal information illegally. The employee was hired in spite of having a criminal record because the county did not do background checks at the time (but they do now!) they hired the employee. I of course don't know about other states, but here in CA background checks are required by many, many employees. I have even spoken with a manager of a donut shop whose corporation demanded background checks. Certainly anyone who applies for any type of state license or credential has to have a live scan background check. Depending on the license i.e., pest control applicator to notary public, records will be checked as high as the FBI database. My point is that there is a need for BGC on the private level because theoretically anyone can practically walk in off the street obtain a job and be privy to personal information. That being said, notaries public have had background checks and usually to a high standard of security. So to anyone who doesn't trust our credentials or integrity, investigate away, but please do it on your dime not mine.

Reply by Susan Fischer on 11/21/06 9:47pm
Msg #161559

On the other hand, Like OSHA compliance, all it takes is

a written program to comply. I have, in place, the virus protection, as well as appropriate document shredding equipment and protocols. Just write it down, follow your own prodecures, and compliance is accomplished.

As Receivers of Records, for example, one poster deals with the physical documents by either shipping them back or destroying them; either way, documented.

Same for NSAs as Records Custodians.

This article, for me, articulated an outline for a basic compliance standard.

The bid for 'compliance' by the NSA for the BGC is market-driven, as expected, and I submit, shallow.

Compliance, on the other hand, is as easy as 123, by following the language, although writing up and implementing the policy takes some effort. How about a group effort? JMHO

Reply by Lisa Prestegard on 11/21/06 10:29pm
Msg #161567

Susan, I couldn't agree more....

I am in compliance as well... at least as much as can be expected without guidelines and standards to follow.
As far as I am concerned, I have implemented measures that appropriately safeguard the private and/or sensitive information I receive.
I have firewalls and anti-virus software in place.
I do not share or send (via an open network) documents or data containing private information.
I do not use public computers, intranet, wifi, or internet connections to receive or send documents.
My computer is password protected.
If a signing tanks at the table or cancels after printing, I give the TC or SS the option of a) either having me shred the documents for a nominal fee or b) sending the blank docs to the TC or SS so that they may dispose of them according to their own policies.
My protocol is written, and I follow it without fail each and every time. Yep... a little yellow post-it note stuck at the top of my write-on, wipe-off 30 day At A Glance calendar tells me what my protocol is.
Perfect? Probably not. But until I am afforded an opportunity to partake in compliance training from a source I deem reputable (and worthy of my $$) it's all I've got

Reply by Susan Fischer on 11/21/06 10:31pm
Msg #161568

Amen, sister. n/m

Reply by Susan Fischer on 11/21/06 10:36pm
Msg #161570

Make that 'Toots' n/m

Reply by Lisa Prestegard on 11/21/06 10:49pm
Msg #161572

rare form tonight, are we? Check out this link...

it's where we're staying Thanksgiving night for our "chicks only" turkey day.
http://www.innonfifth.com
oh, yes... room service, cushy terry robes, movies galore and Friday a.m. shopping on Fifth Avenue.
Life is good Wish you could join us!

Reply by Susan Fischer on 11/21/06 11:08pm
Msg #161576

I'm there. Oh, I'm there. Now, where are the Rules again? n/m

Reply by Susan Fischer on 11/21/06 11:13pm
Msg #161577

Yes! Rule #4. There you are! n/m

Reply by Lisa Prestegard on 11/21/06 11:37pm
Msg #161586

The Ritz was booked solid ('cept the Prez. suite)...

and I wasn't about to do that to my wallet so soon before the holidays. So, the Inn on Fifth proves to be a fine substitute with similar amenities.
Tomorrow, while I am acting my usual 'chicken w/head cut off' self because of EOM, the child will be assembling our theatrical choices and packing the bag of late-night-bad-for-you-but-oh-so-good treats, most of which include chocolate in some manner.
McCabes won't be open on Thursday, but since it's an Irish restaurant, we likely aren't missing much. Oh, not that I don't love Irish fare... but when was the last time you saw an Irish turkey? Hmmm?
So, methinks Truluc's or St. George & the Dragon will be our culinary choices.

Reply by Susan Fischer on 11/21/06 11:45pm
Msg #161588

The Ritz was booked??...Rats! Ok. Plan B. n/m

Reply by Lisa Prestegard on 11/21/06 11:19pm
Msg #161580

I lost the rules :*( Do we hafta play by rules?

Was rule #4 the one about chiding the room service waiter about the wine quality?

Reply by Susan Fischer on 11/21/06 11:30pm
Msg #161584

Correct. Assessing room service promptness and presentation n/m

Reply by Susan Fischer on 11/21/06 11:31pm
Msg #161585

Dang. Lost the Rules. We'll have to improvise... n/m

Reply by Susan Fischer on 11/21/06 11:41pm
Msg #161587

Warning: Improvising may be hazardous. Or not. Depends on

one's ballsiness, so to speak.

Reply by Lisa Prestegard on 11/22/06 7:27am
Msg #161609

You have a way with words! lol

yep... we're ballsy. Kinda bossy, too!
So, we should be fine on the improv, eh?

Reply by Gary_CA on 11/22/06 1:30am
Msg #161594

Hey Inn on 5th has got the important base covered.

In room WiFi so you can check for any incoming workorders.



hehehehhee..... devil made me do it.


How in the heck are you gonna have a "chicks only" turkey day anyway... no turkeys.


I bet McCabes does have Turkey... in true Irish tradition... injected, basted, glazed and served with WHISKEY! (never mind, it's a guy thing).

Have a great time! Sounds like you've got it under control (except for the movie selection... nothing you couldn't fix with any one of the four Lethal Weapons, or something staring a governor.)

The weather is here, I wish you were beautiful.

Reply by Lisa Prestegard on 11/22/06 7:16am
Msg #161606

Pointy horns, wicked grin....

Yep. The devil you are!

<In room WiFi so you can check for any incoming workorders>

Suffice to say, the laptop won't be coming with me and I will not be checking for work orders. Cell phone will be on 'silent' mode and the only call I will be answering is the knock on the door accompanied by the slightly-British sounding alert "Room Service, Madam".

<How in the heck are you gonna have a "chicks only" turkey day anyway... no turkeys.>

As to the aforementioned querey, point noted and written down for further consideration. However, I will assume that Jeeves, the Room Service waiter, is of the male persuasion and could therefore be considered a 'turkey'. Per Rule #4 (thank you, Susan/OR) we will be assessing room service promptness and presentation with our usual female bias. Tip will be based on size (and behaviour) of said turkey.

<I bet McCabes does have Turkey... in true Irish tradition... injected, basted, glazed and served with WHISKEY! (never mind, it's a guy thing)>

I still can't bring myself to say "turkey" and "Irish" in the same sentence. As an aside, I have been known to appreciate a lovely Irish Whiskey on occassion, and consider myself to be quite the authority on it's cousin, Scotch. Like my earlier conversation with our own Brenda/TX regarding raisins in stuffing (NEVER!), I feel the same way about my whiskey... alone, all by itself, not even with ice.

<except for the movie selection... nothing you couldn't fix with any one of the four Lethal Weapons>

*gasp* NEVER! The rule is nothing with guns, monster trucks, military machinery (military men are a different story, ala Officer and a Gentleman) subwoofers or secret government entities. No James Bond. No Clint Eastwood. No Stallone. And absolutely no Arnold. In other words, no DVD cases that ooze male hormones! The testosterone-soaked cretins perviously mentioned are best viewed by their peers, thank you.

As for the weather... we don't care It's Naples... the Platinum Coast...sunny SW Florida... does it really get any better than this?

Reply by ReneeK_MI on 11/22/06 4:44am
Msg #161597

Be very careful - HARRY, HERE'S AN IDEA?!

Lisa - great idea to put some group effort into this, but I think it would be BEST to have an attorney draft something we could all 'personalize' as needed. Since we all present pretty much the same risks and would need basically the same security protocol, I think a 'blanket' statement would be excellent.

BE CAREFUL IF DRAFTING YOUR OWN - the minute you put it in writing and post it, YOU ARE THEN LIABLE IF IT'S BREACHED.

Not to say you're NOT liable, in the absense of a written statement, for some things - but just that you should be VERY CAREFUL about what you put in writing as your security protocol.

Reply by Lisa Prestegard on 11/22/06 7:25am
Msg #161608

Re: Be very careful - HARRY, HERE'S AN IDEA?!

The security protocol I mentioned has been in place long before anyone uttered "GLB Act". I've been a Licensed Real Estate Broker for 13+ years, and as such have had to maintain client files, which also contain private and/or sensitive data.
When I began my signing business, I approached it in the same manner due to the absence of a blanket security protocol. I took the NNA Certification course a few years ago... borrower security was not addressed that I can remember.
For me, it was just common sense. I applied the rules that are in place for RE Brokers regarding such data. It may not cover my backside entirely, but it's something.
And until this issue is clear and there is a comprehensive alternative, it's all I've got

As for an attorney drafting something that we can all personalize... nah. I'll just wait until there's an industry-wide compliance education standard in place, offering a choice of providers

Reply by Roberta G. (Gigi) Bannister on 11/22/06 1:16pm
Msg #161674

See my posting:
http://www.notaryrotary.com/forums/forumsbody.asp?id=FTK4QR1R&forumid=1AAA00000003&messageid=1AAA00311244&action=view&rid=&replytonbr=&replytoid=&subject=&format=threaded

Reply by Lisa Prestegard on 11/22/06 2:25pm
Msg #161684

I would like to read your posting...

however, the link is incorrect. Perhaps a Msg. #?

Reply by MistarellaFL on 11/23/06 9:20am
Msg #161792

Msg #161671 n/m