Posted by Tammy Albertini on 4/11/07 11:03pm
Msg #184756

Certifing a passport

Can a notary certify a copy of a passport for a child who lives in Canada but whoes father is a CA resident while the child is visiting in CA?

Reply by rengel/CA on 4/11/07 11:21pm
Msg #184758

Check your California notary Handbook. It specifies what a notary can certify.

Reply by Bob_Chicago on 4/11/07 11:55pm
Msg #184763

Don't know anything about CA law, but you might....

consider having him make a copy of passport, and have him write
an affidavit on the PP copy where he swears that it is a true and
correct copy of the PP (after oath , of course)
Have him sign and use a jurat. I have done this in the past and
it has been accepted.
You as the NP are only executing a jurat as to HIS statement
(routine NP act)
Do not see where that would be a problem in any state.

Reply by Joe Ewing on 4/12/07 1:31am
Msg #184770

Re: Don't know anything about CA law, but you might....

That is the correct procedure.

Reply by rengel/CA on 4/12/07 10:56am
Msg #184806

Directly from the CA handbook

CERTIFIED COPIES
California statute specifies that a notary public may only certify copies of powers of attorney
under Probate Code section 4307, and copies of his or her notary public journal. (Government
Code sections 8205(a)(4) and 8205(b)(1))
Certified copies of birth, fetal death, death, and marriage records may be made only by the
State Registrar, by duly appointed and acting local registrars during their term of office, and
by county recorders. (Health & Safety Code section 103545)

We all really need to know our own State rules here

Reply by ewing2surf on 4/12/07 11:34am
Msg #184816

Re: Directly from the CA handbook

Yeah that's what it says. But that has nothing to do with the question that was answered correctly by Bob_Chicago. Unless you have actual experience in this type of notarization you should probably not misinterpret the the codes.

Reply by Joe Ewing on 4/12/07 2:12pm
Msg #184839

Re: Directly from the CA handbook

U.S. Department of State Foreign Affairs Handbook Volume 7 – Consular Affairs
7 FAM 860 Page 1 of 8
7 FAM 860
CERTIFICATION OF TRUE COPIES OF
DOCUMENTS
(CT:CON-118; 10-26-2005)
(Office of Origin: CA/OCS/PRI)
7 FAM 861 STATE LAWS LIMITING PRACTICE
OF CERTIFICATION OF TRUE COPIES
(CT:CON-118; 10-26-2005)
a. Some states in the United States provide that notaries public may
execute certifications of true copies of documents. Many U.S. states,
however, have eliminated this as a function of notaries due to concern
about security and fraud.
(1) See the Martindale-Hubbell Law Digest volume for the U.S. state in
question. This is available to U.S. Department of State personnel
via Lexis/Nexis, which you can access by contacting the U.S.
Department of State Library Lexis/Nexis Page.
(2) Consult the web page for the National Association of Notary Public
Administrators (NPA);
(3) You may also contact CA/OCS/PRI at [e-mail address]; or
(4) See 7 FAM Exhibit 861 for a chart with state requirements.
b. Avoid Certifying True Copies of Public Documents: Refer Inquirer
to Custodian of Records: If the document is a public document, such
as a birth, death, marriages or divorce record, a notarizing officer should
direct the inquirer to the custodian of records in that state or other
jurisdiction. See HHS/NCHS Where to Write for Birth, Death, Marriage
and Divorce Records.
Note: CA/OCS is aware that in international adoption, for example, a
notarized certified true copy of a birth, death, marriage, divorce decree is
not acceptable in most foreign jurisdictions. Applicants must obtain copies
certified by the official custodian of the public records. See country specific
adoption information material on the Consular Affairs Internet home page
(travel.state.gov). For consular reports of birth or death, see How to Apply
U.S. Department of State Foreign Affairs Handbook Volume 7 – Consular Affairs
7 FAM 860 Page 2 of 8
for a Certified Copy of One of These Reports.
7 FAM 862 SWORN OR AFFIRMED
STATEMENT BY THE BEARER
(CT:CON-110; 09-13-2005)
a. Sworn or Affirmed Statement by the Bearer: An alternative is to
permit the requester to make a sworn statement that the document
presented is a true copy (see 7 FAM 850). This is a process whereby an
individual makes a sworn statement declaring that a copy is an exact
reproduction of an original document he or she possesses. This is also
known as a “Copy Certification by a Document Custodian.”

The NNA sells CCBCS's to California Notaries in pads of 100 but you can print your own by going here... http://www.californiaapostilles.com/passportcert.pdf

COPY CERTIFICATION BY DOCUMENT CUSTODIAN
Date: ______________________
I, __________________________, hereby declare that the attached reproduction of
Passport/DriversLicens e/Bank Statem ent
Description of original document
is a true, correct and complete photocopy of the original document
in my possession or control.
____________________________
Passport Number / DriversLi censeNu mber/Ban kAcct
_____________________________________
Date issued
_____________________________________
Issued by
_____________________________________
Number of pages photocopied and attached
_____________________________________
Signature of Custodian of Original Document
= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = =
State of California )
) ss
County of__________________)
Subscribed and sworn to (or affirmed) before me on this _______ day of
__________________ , _______, by _________________________________,
Month Year
personally known to me (or proved to me on the basis of satisfactory evidence to be)
the person who appeared before me, and thereby executed same.
________________________________________
Signature of Notary Public

Reply by hcampersFL on 4/12/07 8:18am
Msg #184783

Re: Don't know anything about CA law, but you might....

Good advice Bob. Thanks!

Reply by Joan Malone on 4/12/07 1:14pm
Msg #184825

Re: Don't know anything about CA law, but you might....

My question is: Who is choosing the type of notarization here? Is the Client choosing a Jurat?

I understand what you are saying. It is the signer who is swearing to the truthfulness of accuracy of copy, but who is choosing the Jurat?

In California, you cannot choose the type of notarization or advice.

Reply by Tammy Albertini on 4/12/07 3:35pm
Msg #184858

Re: Don't know anything about CA law, but you might....

Thank you Bob. This might be just what I was looking for.

Reply by KBLedgard_CA on 4/12/07 11:17am
Msg #184810

Try reading the thread that contains msgs #174398, 174400. Hopefully, this will help.

Reply by Tammy Albertini on 4/12/07 3:34pm
Msg #184857

Thank you all for your feedback. I am completely aware of what the handbook for the state of California says however, in doing some research, I across several web pages that stated that Notories could ceritify a copy of a passport however, it did not give a state specifically. Don't want to get into trouble. I ended up confused and thought it would be helpful to reach out to other notaries.

Reply by PL on 4/12/07 5:18pm
Msg #184883

Did you call Sacramento? n/m