Posted by Susan Fischer on 2/18/07 3:33pm
Msg #176259

OT: Anyone do Gmail? Nada from "search." Looks

intriguing.

Reply by Signing_Doc on 2/18/07 3:46pm
Msg #176261

what are you intrigued about? n/m

Reply by BrendaTx on 2/18/07 4:06pm
Msg #176264

Yes! Love it. n/m

Reply by Signing_Doc on 2/18/07 4:13pm
Msg #176265

Re: Yes! Love it. ...well me too but just wanted to know

what your question was. I can be reached at my gmail account [e-mail address] or [e-mail address]. Great service

"Doc"

Reply by Susan Fischer on 2/18/07 4:33pm
Msg #176267

Just wondering G/B/Problems...been reading this

am - looks like it's out of Beta and open to anyone now. Thanks for the input.

Low techie here, and it me takes a while. Also considering upgrading phone - there's so much out there...

Reply by Joan Bergstrom on 2/18/07 9:52pm
Msg #176293

Re: Just wondering G/B/Problems...been reading this

I love gmail.

The ease of opening attachments and finding any email sent to me by putting a name in their search window is great. Also you never have to delete any files unless you want to. It has an unbelievable amount of space and its free!

I use a yahoo address because that is what's on all my advertising stuff and then forward all the yahoo emails to gmail.

Reply by PAW on 2/18/07 10:13pm
Msg #176298

Re: Just wondering G/B/Problems...been reading this

Just be very careful about borrower files. They should be removed ASAP from their servers.

Reply by Joan Bergstrom on 2/19/07 1:02am
Msg #176311

What time frame ?

Do the loan docs need to be immediately deleted after signing? How many days can a signing agent keep the docs in an a email file before deleting?

I don't think there is a law that says how many days we can keep a loan package in our email.

Reply by PAW on 2/19/07 8:01am
Msg #176320

Re: What time frame ?

You are not allowed, per GLBA to keep any consumer information in/on public files. So, always, without fail, download any and all borrower files (attachments) to your own local computer and delete them from the public server.

How long you keep them on your own SECURED system is up to policy, as it is not specified in the GLBA.

I recently went through an on-site inspection of my security procedures, both physical and electronic, as required (as of 1/1/07) by the three consumer credit reporting agencies. Lenders and brokers must also comply and the policies that I'm seeing in this regard is extending to all service providers for the lender, which includes us. (There is no requirement that a background check be required except by lender and/or title company policy.)

Reply by Dave_CA on 2/19/07 9:19am
Msg #176326

Paul

Can you point me to a check list or audit guide for security compliance.
I have gone over my security procedures and I think I'm good but it would be nice to confirm.
TIA

Dave

Reply by PAW on 2/19/07 10:07am
Msg #176329

Re: Paul

I don't have a written guide that I can provide, nor do I know of any online, but it really boils down to a few items:

- All paper files are stored in a locked cabinet.

- Discarded documents are either shredded or burned, onsite or though a service.

- Office must be locked and alarmed (commercial spaces). In-home offices must be segregated from the rest of the house with controlled access (locked doors) if more than the employees reside in the home (e.g. children, parents, etc.)

- All internet access must be behind a router/firewall.

- All pc's must have login/passwords when powered up. Screensavers with password protection employed when computers are left idle.

That's about it. Level of access is then determined by the inspector and the report submitted to the authorizing agency. In my case, the credit reporting company and the credit reporting bureaus.

Hope this helps.

Reply by Dave_CA on 2/19/07 10:53am
Msg #176334

Re: Paul

Yes it does help.
It looks like I have it all covered except the locked door for in-home office.
No kids so I'm just declaring my wife an employee.
Just don't tell her.

Reply by PAW on 2/19/07 11:15am
Msg #176336

Re: Paul

It's not a show stopper when access to the house is limited and the "office" is not visited by idle passer-bys. That is, guests and company don't use the room when visiting and it's not in the traffic area.

Reply by Dave_CA on 2/19/07 1:01pm
Msg #176345

Got it, Thanks n/m

Reply by MikeC/NY on 2/19/07 7:10pm
Msg #176369

Compliance Training

Check out the Compliance Training Guide that Harry released last week - it's very well done and covers everything you need to know. Click on the "Home" tab, and scroll down through the blurb about Background Checks - there's a link to the PDF there.