Posted by LKT/CA on 4/3/08 1:13am
Msg #241914

Printing Docs Individually - BE CAREFUL!

Someone mentioned last week that a lender is requiring docs to be printed individually (letter or legal)...I had one today and here's how it went. 108 pages total, 39 different docs, 1 - 39 with the title of the doc, page X to X, legal or letter. A lot of doc #'s were skipped in the example to make a point.....Example:

Doc# Description From To Size
1 Closing Instructions 1 23 Letter
2 Important Ack Concerning Loan 24 27 Letter
3 Indentity Affidavit 28 28 Letter
17 Signature/Name Aff 64 64 Letter
18 Signature/Name Aff 65 65 Letter
19 Truth In Lending 66 67 Legal
23 Affil BA Disclosure 71 72 Legal
24 Loan App Disc Ack 73 74 Letter

.....all the way to #39, continuing to vary between letter and legal. I could print all the letter sized docs, clip them and then print the legals and stick them in their proper order to complete the package. The problem is that the page numbers were off so much that if you print without actually looking on the screen to see that the TIL is in fact pages 66 - 67, you will be printing a different doc, possibly on the wrong size paper. TIL on the list says it's pages 66 - 67 but on the screen, the TIL to be printed legal size is actually page 69 and pages 66 - 67 are the Signature Affidavits to be printed on letter size.

Same with the Affil BA Disc Statement....it's actually pages 73 - 74 to be printed on legal size. If I just printed those pages without looking on the screen to confirm, I would be printing a different doc on the wrong size paper. It was very time consuming to fix this mess...I think this is worse than fax backs (and other hand holding).



It's all screwy !!!

Reply by LKT/CA on 4/3/08 1:16am
Msg #241915

I typed the example with lots of spaces between the doc #, description, from - to, and size. Not sure why it shows up scrunched together.

Reply by Lee/AR on 4/3/08 1:28am
Msg #241916

Is this LandAm's 'new, improved' (not!) SwiftSend?

I thought it was pretty idiotic when I read about it, but if they can't get the page numbers to paper size correct..... well, sheesh, all I can say is some village is missing its' idiot.

Reply by LKT/CA on 4/3/08 2:29am
Msg #241918

Re: Is this LandAm's 'new, improved' (not!) SwiftSend?

CW docs....at first I just printed according to the list without looking on the screen......then as I started to assemble the groups, what caught my attention was when pages 1, 2 and 3 (of 4 total) of a doc were letter size and the 4th page was legal. I then said, "what the...?" then I looked on screen and started scrolling and noticed the page numbers did not correspond to the list.

What made of up for all of that was the borrowers...in her previous life, the wife was an escrow officer and the hubby had a great sense of humor...both business very savvy, beautiful home...the signing went smooth and quick.

Reply by WDMD on 4/3/08 5:42am
Msg #241920

Re: Is this LandAm's 'new, improved' (not!) SwiftSend?

" then I looked on screen and started scrolling and noticed the page numbers did not correspond to the list."

I've had that problem also. What I have found is the page numbers on the list of documents do not include the pages listing the docs. So page 1 on the list of docs is the first page of the loan package, but if you are looking at the page numbers of the viewer, page 1 is the first page of the scanned papers (the list of docs) throwing the numbers off of what is listed.

Reply by BobbiCT on 4/3/08 6:45am
Msg #241925

No. There's a whole village of idiots who ...

No. There's a whole village of idiots who found full time employment plus overtime plus job security because odds are in their favor they will have to re-do and re-send the first set mis-printed documents.

Wait --- maybe they're not idiots --- they've achieved weatherman status where you can be wrong 90% of the time and still keep your job and get a raise.

LOL

Reply by CopperheadVA on 4/3/08 6:15am
Msg #241923

Do you have a dual tray printer or a single tray? I'm seems that for those with a dual tray, this printing on different sizes would be done automatically.

Reply by WDMD on 4/3/08 6:24am
Msg #241924

"Do you have a dual tray printer or a single tray? I'm seems that for those with a dual tray, this printing on different sizes would be done automatically. "

Thats not always true either. I have a dual tray, but have had instances where whoever scanned the docs scanned them all one size. Thats when the list is ignored and everything goes on legal if it is for my state.

I could be wrong but seems I have read somewhere that there are some states who require DOT's or mortgages be printed on letter size paper. Then I try to follow the list for out of state properties.

Reply by sue_pa on 4/3/08 7:33am
Msg #241932

So why did you print them individually? I do several Countrywides every week and they print perfectly - I don't even look at that table of contents. With the proper equipment, you hit print and it prints on the proper sizes. I have NEVER had a problem with this. You are correct that the page numbers on the contents list don't always jive with the actual docs but why even look at that. Hit print and print the entire package.

Reply by CF on 4/3/08 7:55am
Msg #241935

Sue- I agree with you!!!!

I never look at the "table of contents" I print ALL on legal and have for 4 1/2 years - including Country Wide has always accepted on all legal. I do not have dual trays....but my Btother laser prints about 100 pages in 5 minutes....so that is good enough for me.

I have had a couple of the new Land Am packages in SwiftView....and it is seperate attachements. Like the 90 pages of docs come as 1 attachement and the 4 pages LADA comes as another attachement. Personally, I do not like all the attachements.....way too easy to not print one and leave one out......I am sure that this will be changed in the near future....as there are so many incompentent notaries out there that will miss attachments. Just my opinion and 2 cents.

I am not too sure why anyone would describe printing as the orginal poster did????? Sounds like a lot of wasted time!!!!!

Reply by sue_pa on 4/3/08 8:08am
Msg #241936

Re: Sue- I agree with you!!!!

... Sounds like a lot of wasted time!!!!! ...

I agree. But, with the Countrywides, as long as you've got the proper equipment, you don't even need to print on the expensive legal - these docs separate letter to legal themselves with no effort. Hit the print and the machine does the work.

When I read that people take an hour to print docs, I wonder why. This sounds like one of the reasons. As usual, maybe I just didn't understand the post ...

Reply by WDMD on 4/3/08 8:15am
Msg #241938

Re: Sue- I agree with you!!!!

"these docs separate letter to legal themselves with no effort. Hit the print and the machine does the work."

I know of at least 2 occasions that did not happen with a Countrywide package. I remember those because when I pressed print they all printed on letter size instead of automatically switching back and forth. I do agree normally they do print correctly.

Reply by MonicaFL on 4/3/08 8:20am
Msg #241939

Re: Sue- I agree with you!!!!

On your print screen, did you click on select paper by PDF size? Mine works automatically - although I did have to call Brother and they walked me thru the setup because before I was printing "according to the list" when they were insistant about what is on letter and what is on legal - but now it all prints correctly - according to PDF size. Hope this makes sense.

Reply by WDMD on 4/3/08 8:35am
Msg #241943

Re: Sue- I agree with you!!!!

"On your print screen, did you click on select paper by PDF size? Mine works automatically - although I did have to call Brother and they walked me thru the setup because before I was printing "according to the list" when they were insistant about what is on letter and what is on legal - but now it all prints correctly - according to PDF size. Hope this makes sense. "

If you are asking me, yes I did check. I have been doing this for 6 years. Whoever scanned the docs scanned them all for letter size on the packages I'm talking about.

Reply by jojo_MN on 4/3/08 8:42am
Msg #241947

Re: Sue- I agree with you!!!!

When companies use Dynamic dox, I don't have any problems with my printer printing the correct sizes. When using Swiftview, no matter how I tell the printer to choose the right size it doesn't. If a company uses Swiftview, I just print them all on legal. If anyone has had luck with it, please share. TIA

Reply by Daniel Suarez on 4/3/08 8:39am
Msg #241945

Re: Sue- I agree with you!!!!

.02 cents -> My last CountryWide printed all legal! I used an HP 4050 dual tray.

.02 cents -> I've notcied page numbers from a particular company are not in sequence. For example they will have 4 pages numbers page 1. page 1. page 1. page 1. When I first saw this I thought I was printing the wrong stuff...wrong order...drove me crazy.

This should make you giggle:

As for the village idiots ... got a call the other day for a signing so usually my second question is, "How will the docs be delivered?"
The answer, "You usually get them."
I say, "Yes I know, but in what format. Are they eDocs or will they be delivered to me or the client?"
Answer, "I don't know what eDocs are but you usually get them in the mail."
I say, "I see. Would that be FedEx mail or eMail?"
Answer, "eMail."

Hope you smiled. I did.

Reply by LKT/CA on 4/3/08 10:53am
Msg #241974

Yes, that did make me smile! n/m

Reply by MistarellaFL on 4/3/08 10:56am
Msg #241975

This should make you giggle:

LMAO Daniel!
Some of the people in this field are clueless!

Reply by jba/fl on 4/3/08 11:30am
Msg #241984

But I'll bet she's cute and smiles a lot! n/m

Reply by LKT/CA on 4/3/08 10:39am
Msg #241971

I do not have dual trays....

.....so I printed blocks of docs that were the same size so if docs 9 thru 15 were letter size I printed them all together, then skipped the legal sizes and on to the next block. It would have been okay and only taken about 15 minutes if the page numbers corresponded exactly to the doc listed.

I have a Brother MFC 9420CN, it has a dual tray accessory to purchase......but costs more than the machine itself so if and when it wears out I will get a dual tray one.

Reply by sue_pa on 4/3/08 11:04am
Msg #241976

there's your answer - you don't have the correct equipment

to do the job.

Reply by LKT/CA on 4/3/08 11:27am
Msg #241982

That is NOT the answer....

While a dual tray printer is ideal, a single tray printer will get that type of printing job done too....in 15 - 20 minutes! 90% of the signings I do are all legal size which takes about 5 - 8 minutes to print two copies.

The point of the post was not about the printer or the printing job but the fact that the list of page numbers did not correspond to the doc numbers so beware of *that*. As I've read, others have a dual tray printer and still the docs print differently...The "mess" I had to fix was viewing the docs on screen and numbering the pages correctly.....as they should have been. You mentioned printing according to the page numbers without looking at the screen, that it will automically print the correct size without effort <with dual trays> and I'm reading from others that that may not be the case sometimes.

As the title of my original post said, "BE CAREFUL!"

Reply by sue_pa on 4/3/08 1:27pm
Msg #242017

Re: That is NOT the answer....

but if you have the correct equipment, you don't need to be aware of *that* because you don't have to page through and print individually. There is no "mess" if you hit print once on the proper equipment and it prints it out for you. If you must go in manually and work on 120ish pages, *that* and "mess" certainly come into play.

Reply by MistarellaFL on 4/3/08 2:04pm
Msg #242041

Re: That is NOT the answer....

LOL Not the answer she was looking for, I guess.
I have had dual trays for years, and they are worth every penny.

Reply by LKT/CA on 4/3/08 4:23pm
Msg #242080

The answer is what Sharon said...

....which is to <<<never trust the page numbers next to the document names on the cover sheet.>>>

I'll heed that advice. This issue is about the wrecked list, not the printer.

Reply by LKT/CA on 4/3/08 4:27pm
Msg #242082

Re: That is NOT the answer....

The correct equipment does not GUARANTEE the final print job will come out matching the list. You're still off focus and not getting it, Sue. This issue is about the wrecked list, NOT the printer. Reread posts 241924, 241945...maybe then you'll get it. And according to those posts, you certainly DO need to be aware of *that*.

Reply by CaliNotary on 4/4/08 1:04am
Msg #242136

I've been doing this 5 years

And have never had a dual tray printer. I pretty much just print everything on legal all the time and it hasn't been a problem a single time in 5 years. The only exceptions are if I get something with 2 attachments saying legal size and letter size, or if it says to print everything on letter size. Used to do Citi Helocs on letter sized, but haven't done one of those in months.

Reply by NCLisa on 4/3/08 8:45am
Msg #241948

I print their all the docs on legal when

I am at home and not my office. They've never told me that I can't do that, and never complained about a returned package that was on all legal. My office printer will automatically spit out the correct paper size.

Reply by Kathi Conahan-Baltzelle on 4/3/08 9:19am
Msg #241952

Re: I print their all the docs on legal when

I also print their whole package on legal size and never have had a problem or a comment from them.

Reply by Kathi Conahan-Baltzelle on 4/3/08 9:19am
Msg #241953

Re: I print their all the docs on legal when

I also print their whole package on legal size and never have had a problem or a comment from them.

Reply by Kathi Conahan-Baltzelle on 4/3/08 9:19am
Msg #241954

Re: I print their all the docs on legal when

I also print their whole package on legal size and never have had a problem or a comment from them.

Reply by MW/VA on 4/3/08 9:10am
Msg #241949

That's how it is with CW packages. If you don't have a dual-tray which chooses correct paper size, print on all legal. Otherwise, you'd be there forever!

Reply by Kathi Conahan-Baltzelle on 4/3/08 9:20am
Msg #241955

Sorry for the triple post. Don't know what happened.

Reply by Sylvia_FL on 4/3/08 9:30am
Msg #241958

Re: Triple Post

That happens to me sometimes too Kathi.

I thought I just had a sensitive mouse. But it doesn't happen all the time.

Reply by Sharon Taylor on 4/3/08 11:29am
Msg #241983

I resize view to 50% & write down legal/letter

IF docs have arrived in sufficient time to do so. Otherwise I just print the whole package on legal.
I resize the preview (not the docs), and as I page through, I can see which are shorter and which are longer pages. I have two columns on a scrap of paper and write down legal in one and letter in the other, i.e. 3=7 letter 8-15 legal 16 letter 17-28 legal etc.
I ran into that "off by one page number" a long time ago, so never trust the page numbers next to the document names on the cover sheet.

Reply by LKT/CA on 4/3/08 11:34am
Msg #241986

Thank you, Sharon

<<<I ran into that "off by one page number" a long time ago, so never trust the page numbers next to the document names on the cover sheet. >>>

Five star statement!!! ...... and the whole point of my original post.

Reply by Linda Juenger on 4/3/08 1:12pm
Msg #242014

If you bought a dual tray printer, the money saved by

not printing all legal will pay for your printer. JMO Legal paper costs a lot more than letter. Just a thought.

Reply by Lee/AR on 4/3/08 1:49pm
Msg #242029

Something I learned about letter/legal 1 tray printing may

help you out....if it's an Adobe/pdf. Open the thumbnail view & you can hold down the Ctrl key & click on all the letter size first--granted one at a time, print them, then click on the legal size. Hope this helps you some.

Reply by NCLisa on 4/3/08 4:15pm
Msg #242077

If you have Adobe Professional

you can just move all the legal size to the end, etc. When I get an email with 8 or 9 attachements, I used Adobe to create 1 file of them all. Saves time and keeps me from missing any individual doc.