Posted by CalGal on 4/14/08 7:26pm
Msg #243468

duplicating acknowledgements and jurats

I had a signing that I had to notarize 17 docs. I thought it would be nice to be able to duplicate everything but my signature and the stamp. Does anyone out there know if you can do that in Calif.

Reply by GWest on 4/14/08 7:47pm
Msg #243473

I complete my acknowledgements and jurats on my computer, in word, when I can. If attaching a loose acknowledgement, I recommend that you state what document it is being attached to, date of document, as well as page count, so you would need to complete a separate acknowledgement/jurat for each document. Still time would be saved as the main portion would already be completed.

Reply by CalGal on 4/14/08 7:49pm
Msg #243474

the main portion meaning your name/notary public and county. Yes, I have done that before, but I wanted to duplicate borrowers name, etc. as i had 17 docs to notarize for the same people.

Reply by GWest on 4/14/08 7:57pm
Msg #243478

I complete the full acknowledgement on my computer (Venue, Date, My Name, Borrowers name, etc.). Then for each document I complete the bottom portion, with the Title of the Document, Number of Page and date of document that the ack/jurat is to be attached to. I only do this when I have the documents in advance and have the time to complete the ack/jurat's prior to the appointment. Saves time notarizing as I only need to sign and stamp at the appointment and it looks more professional than a fill in the blank handwritten ack/jurat.

Reply by CalGal on 4/14/08 8:00pm
Msg #243480

Great idea!!!

Reply by GWest on 4/14/08 8:10pm
Msg #243483

Just a side note: I only do this when it is necessary to complete a loose ack/jurat and don't recommend that you complete the ack/jurat's that are included on the document prior to the appointment in case they don't sign, appointment is changed, etc.

Reply by CaliNotary on 4/15/08 1:27am
Msg #243499

"Saves time notarizing as I only need to sign and stamp at the appointment and it looks more professional than a fill in the blank handwritten ack/jurat."

It may look neater, but it doesn't look more professional. That implies that there is something unprofessional about handwriting the information on notarizations, and as that is the norm there is certainly nothing unprofessional about it.

And I don't know what time you think you're saving by doing it that way, but it sounds to me like you're wasting 5 minutes in prep for every one minute you save at the table. Which of course isn't actually time saved anyway, as you're going to be sitting at the table whether you're notarizing docs or staring at the wall and twiddling your thumbs.

If you spend just 10 minutes per week preparing acknowledgments in advance you're spending 8.6 hours a year, or a full workday, doing something that is totally unnecessary. Half an hour a week is over 3 workdays spent typing acknowledgment info.

It's no secret that fees in the industry are plummeting. One easy way to counterbalance that is to evaluate your business methods and trim the fat. If you can't make more money per signing, then at least do less work per signing. If your $100 signings are now $75, but you can trim 3 hours of total work down to two, you're actually making more per signing than you were at $100 each. (And I don't mean you in particular, those are just nice round numbers to make a point).

These days efficiency is everything.

Reply by BrendaTx on 4/15/08 9:26am
Msg #243522

Sounds like Texas.

**as i had 17 docs to notarize for the same people**

This is how 95% of our packages are...seriously.

The only time I have duplicated filled in acks/jurats is when it is a split signing. If I get the package first I always do the courtesy of making up my own certs with the name filled in so that the other notary doesn't have to do it on their end.

Reply by LKT/CA on 4/14/08 7:55pm
Msg #243476

Do you mean fill out ONE Ack or Jurat (venue, date, borrowers names, "Your Name, Notary Public" then make photocopies and then sign and stamp those copies?

I wouldn't do that....the certificate writing should be as original as the loan docs being signed. However, I do have a "My Name, Notary Public" stamp for the Ack form...just one less thing to fill in.

Reply by CalGal on 4/14/08 7:59pm
Msg #243479

The stamp sounds like a great idea! Thanks

Reply by BrendaTx on 4/15/08 9:55am
Msg #243527

**I wouldn't do that....the certificate writing should be as original as the loan docs being signed.**

The certificate writing doesn't have to be hand written in California, does it?

Good grief. What a lot of work.

Reply by LKT/CA on 4/15/08 11:37am
Msg #243547

<<<The certificate writing doesn't have to be hand written in California, does it?>>>

No, I meant the fill-in parts. Sorry.

Reply by LynnNC on 4/15/08 8:47am
Msg #243515

When there is a Trustee or POA, I prepare the acknowledgements ahead of time in Word.

Reply by BrendaTx on 4/15/08 9:55am
Msg #243528

Great idea Lynn. I have done that as well when I saw it

coming.

Reply by BrendaTx on 4/15/08 9:56am
Msg #243530

Re: Great idea Lynn. I have done that as well when I saw it

coming...didn't get to finish...that's been a grand total of "1" when I knew with time to spare.

Reply by Terri_CA on 4/15/08 5:12pm
Msg #243586

We can only indicate the name of the party who signed the document. It is illegal for the CA notary to indicate capacity (trustee or POA) within the certificate.

The basic answer to the original question is yes you can "duplicate" it as long as your notary signature is an original. However, that would require the use of ALL loose certificates for all notarizations. If you start doing that regularly, you may be called upon less and less to perform work for those lenders. While they understand that the use of a loose certificate may be required if the document's preprinted certificate is not correct for your state, they would very much frown on a notary using a loose certificate just because it made it easier for the notary.

Terri
Lancaster, CA