Posted by Gary_CA on 1/31/09 8:26pm
Msg #276085

Anybody get docs rejected for "double stamp"

From time to time my stamp malfunctions, sometimes for lack of a good surface, sometimes because of the idiot operating it.

Most often I'll swap the doc with the borrowers copy, but occasionally I'll just restamp next to the original. Just like I was told to do in my State Approved training class.

It's never been a problem, till now.

Like I said, usually I'll replace the page just so there isn't a permanent and public record that I'm a momo who can't opperate a rubber stamp. But I've sent in more than a few docs with a second stamp.

Today I get a call from a SS that's all in a tizzy because I double stamped a DOT. They didn't say if the recorder's office refused to record it or if it's just the EO that's bothered.

I'll get it fixed Monday, but I'm just wondering if this is common?????

Reply by Steven Pearce on 1/31/09 8:28pm
Msg #276086

I've had to as well and it's never been a problem n/m

Reply by Shoshana Roller on 1/31/09 9:31pm
Msg #276100

Ditto for me. n/m

Reply by PAW on 1/31/09 10:01pm
Msg #276108

In FL, our manual specifically states that in the case of a "stamp malfunction" (or usually a stamper malfunction), simple stamp again near-by.

-----[Excerpt from the Florida Governor's Reference Manual]-----
The information on the rubber stamp notary seal is vital in identifying the notary public. If you get an imperfect imprint of your rubber stamp seal, you should affix the seal again as closely to the first imprint as possible. This may present a problem if the document has limited space.

You should never affix your seal over writing, and, if necessary, you may have to resort to the margin area of the document. You may also need to stamp your seal at an angle in order to make it fit the available space.

Reply by Gary_CA on 1/31/09 11:38pm
Msg #276110

Well I didn't bother to look up my handbook

But what you quote there is exactly what I recall...

Reply by JanetK_CA on 2/1/09 4:12pm
Msg #276156

Re: Well I didn't bother to look up my handbook

PAW quoted from the Florida handbook, not the CA handbook -- which I'm not sure even mentions this. Did you strike out or write VOID over the bad stamp? That's what I've done in the past, but I can't recall if it's ever been on a recorded document. I just always feel like I don't want a stray impression of my seal anywhere - even if it's an extra stamp on a document I've notarized. Another possibility might have been to void out the entire notary block on the document (if it was on the same page as text or a signature) and replace it with a loose acknowledgement. If it was on a separate page, I'd definitely just swap it. When it comes to recordables, it's a good idea to go to whatever lengths possible to make it perfect. Some of the County Recorder clerks can be very particular, but that's their job, I guess.

Reply by Todd/OH on 1/31/09 11:56pm
Msg #276114

If I need to restamp -

I'm careful with this. I make sure I'm on a solid surface and press firmly. Even then, parts get missed, faded or something. I look for room, re-stamp firmly and cross out the first stamp and add my initials.

Reply by NCLisa on 2/2/09 8:03am
Msg #276186

Here it would only matter if you stamped inside the margin

and caused a "non standard document" charged the the ROD, which is $25 per doc for anything in the margins.