Posted by John Schenk on 1/27/10 7:19pm
Msg #319866

Wish they'd separate letter & legal size docs...

I've had a few that did that and man, the printing is so much faster when your printer doesn't have to think about changing trays. The printer can run SO much faster if it's not printing 2 legals and then a letter and then 3 legals, 2 letters, back and forth...

Probably never happen, but it sure is nice on the ones that split them out with a legal sized file and then a letter sized file to print. Also makes it easier to pass the docs to the borrowers, when they're all the same size, as well as making it easier to do a check through for any missed sigs or initials, etc. once the docs have been executed. It would not only make printing easier, and quicker, but it would also save the borrowers time at the signing table.

But, like I said, it'll probably never happen. Just would be nice if it did.

JJ

Reply by jba/fl on 1/27/10 7:32pm
Msg #319869

LFC did that....twas nice. n/m

Reply by Moneyman/TX on 1/27/10 8:14pm
Msg #319874

What...something that would make our jobs easier?

It would be nice, but I don't see it happening. Wish they would prove me wrong. LOL

Reply by Notarysigner on 1/28/10 8:06am
Msg #319916

Good morning all! This may sound laborious but what I do is open the file, hit print then on the bottom right where it tells you what page you're looking at, I scroll through the Docs and write down the size of the paper letter vs legal. The I go to print range and put in the page numbers for all one size. Example 1 - 25, 32 - 56, 63, 67....for letter. 26 -31, 57 - 62, 64 -66 for legal. I also allows me the opportunity to scan through the docs while I'm doing that to see what's there and what isn't. Maybe it's ol' age but it works for me. IMO

Reply by Linda_H/FL on 1/28/10 8:13am
Msg #319917

That does sound time-consuming James...

but if it works for you, what the heck...why not? The only thing I'd say is read your instructions first - more often than not I read "return package in the exact order received" - NOW you have to go back and put them back in order. I had one title company emphasize that recently - when I mentioned I was surprised he even had to say that he said "you won't believe the messes we get back from some notaries".

I just print out all on legal - yes a bit more expensive but at least the package remains in the same order I received it - the only one I re-arrange is the borrowers' copy, bring some critical docs up top.

In 3.5 years I've used two sizes of paper in one package maybe 3 times. And I've used duplexing once.

My .02 FWIW

Reply by Notarysigner on 1/28/10 8:55am
Msg #319921

Re: That does sound time-consuming James...

I've gotten use to it now but yes it could be time consuming. As I mentioned I also view the Docs too. You probable know that often the docs aren't scanned in correctly, even sometimes two-sided.
I work for some TC who ask for all legal and some all letter, those are a piece of cake of course. I have yet to see a request the Docs must be returned in the same order (I get 3 PDF files) most of the time and they are not 1, 2, 3 but rather Lenders doc, CCS and disclosures. I do know there is a check list for the settlement agent and separate entities process the returned Docs. I'll ask them sinse I really don't want to make things harder for anyone. Thanks for the insight.

Reply by CopperheadVA on 1/28/10 9:28am
Msg #319925

Re: That does sound time-consuming James...

Wow, I rearrange the docs all the time. Not the whole package, but I do put the title docs at the back and bring the Note, First Payment Letter, Escrow Account Disclosure, TIL, Itemization, RTC, DOT and any Riders up front and place them right after the HUD. Any ID documents go in front, too. The rest of the docs I leave in order, and I never put the pulled ones back in the order received.

I put the title docs in back because the borrowers want to see their loan terms first - they don't want to go through 10-15 pages of BS affidavits right off the bat. Most of the time I receive docs in several different files anyway, instead of one continuous pdf file.

There's only one company I know of that has the instruction to leave the package in the order received, and I honestly didn't even notice that for the longest time because it's part of their THREE PAGES of voluminous instructions and fee deduction threats, all in different sized fonts. They have never reduced my fee, though. Now that I'm aware with their package, I do comply with the request. They do send the docs in one pdf file.

Reply by Linda_H/FL on 1/28/10 9:46am
Msg #319935

I pull the HUD to the top - that's it

the Note, First Payment Letter and ID docs I post-it flag - go over and complete them first leaving them in place while borrowers are reviewing the HUD.

I can only say what this one title company told me recently - "I get the mortgage in this stack, the title docs over here, other docs over there...it's a mess!"... so I continue as I've always done and leave the package in order.

Reply by CopperheadVA on 1/28/10 9:58am
Msg #319936

Re: I pull the HUD to the top - that's it

Sometimes, as I'm reviewing the package prior to shipping, I will pull all the title docs from the back and put them directly behind the HUD. Personally, I think the order I receive a lot of the packages in just doesn't make sense.

When I first started in this biz, I diligently kept all docs in order and used stickies to flag the critical docs, and even put all docs back in order after numerous faxbacks. But then I read posts from lots of well-respected notaries on this forum that they never do that. They pull the critical docs up front and when faxbacks are involved, they put them on the top of the stack and send back like that.

I'm not quite sure what it matters - as long as all the docs are there and properly signed and notarized. Now, if page 1 of a document is here and page 2 is somewhere else, or if a large document such as the DOT/Mortgage is split up within the package, or the riders are not with it, then yes, I agree that is a mess and is an unprofessional way to return a package. Is that what she meant?

Reply by Linda_H/FL on 1/28/10 10:03am
Msg #319938

I agree - as long as they get them back properly

signed...but...they have the money and the paycheck - so we do what we need to do...

Maybe this...."But then I read posts from lots of well-respected notaries on this forum that they never do that. They pull the critical docs up front and when faxbacks are involved, they put them on the top of the stack and send back like that." is what prompted that title company to say what they did to me about leaving in order.

Reply by John Schenk on 1/28/10 10:05am
Msg #319941

Re: I pull the HUD to the top - that's it

If there's a faxback I pull those docs out, fax'em and then they go on top of the stack with a copy of the fax confirmation page on top of them clipped together. I never, ever, try to put those docs back wherever they came from in the stack. I figure if they're important enough for me to fax back, they're important enough for me to place them on top of the pile. LOL

JJ

Reply by jfs/IL on 1/28/10 10:15am
Msg #319944

Re: That does sound time-consuming James...

I like Linda's idea of printing all in legal size.
Linda do you get permission for this or do this on your own decision?

Reply by mtnotary on 1/28/10 8:55am
Msg #319920

Rember the old days

when the docs came showing on the left side of the screen and you could just hold the control button and highlight the ones that you wanted. A few companies (ones that use Dynamixdoc) still do this but very few

Reply by Lee/AR on 1/28/10 9:18am
Msg #319924

Still can see pages on any pdf... just know the drill

Top of screen, under "View" menu, > Navigation Panels, >Pages... and, voila, thumbnails appear!

Reply by Notarysigner on 1/28/10 9:41am
Msg #319933

Re: Still can see pages on any pdf... just know the drill

Yes but you can't see whether it's letter or legal.

Reply by John Schenk on 1/28/10 10:01am
Msg #319937

Re: Still can see pages on any pdf... just know the drill

If you click the print button there's a preview of the pages on the right. You can scroll through the docs and see which are letter and which are legal. Page numbers are below the scroll bar thing. If you single-click to the right of that scroll bar, it will move forward one page at a time. Might be an easier way.

I just print'em however they come in and send them back in the same order.

JJ

Reply by jfs/IL on 1/28/10 10:04am
Msg #319939

Re: Still can see pages on any pdf... just know the drill

you need to reduce the size of the pdf to 75% from the default 130% you are looking at and then you can tell the size of the document.

Reply by PAW on 1/28/10 10:04am
Msg #319940

Sure you can

When looking at the thumbnails in the left panel, it is very easy to distinguish letter size from legal size pages. (If I was able to post a screen shot, I would.)

Reply by jfs/IL on 1/28/10 10:12am
Msg #319943

Re: Sure you can

You are correct Paul...that's how I distinguish the difference in document size!

Reply by Jack/AL on 1/28/10 10:52am
Msg #319949

Re: Sure you can

Just a few instruction sheets have told me to print in the same size as formatted. Only one or two companies specify all legal, and many of their docs were letter size, copied as legal size. Had a first earlier this week. A company had a list of documents, showing the order in which they should be arranged by me before returning. The return order desired was not the same order in which the docs were sent to me. Seems odd. Perhaps they'll learn to just put them in the desired order before sending. Duh........

Reply by Linda_H/FL on 1/28/10 11:00am
Msg #319952

You're sure those were instructions to you

and not instructions to title on how to return to lender? I've seen that many times.

Reply by PAW on 1/28/10 12:10pm
Msg #319976

Re: You're sure those were instructions to you

Absolutely agree, Linda. Lenders have their own 'stacking order' requirements that the title/escrow company must follow for the return document set. Just like brokers and LO's have a 'stacking order' for submission.

I don't think 'stacking order' is a big issue for us because the title company pulls everything apart anyway for warehousing and returning to the lender. Some companies that wanted docs returned from us in a certain order, basically were wanting us to do some of the labor for them to meet the required stacking order. Most title companies have gotten away from requiring us to put docs in some stacking order.

Reply by CopperheadVA on 1/28/10 12:30pm
Msg #319986

PAW, what are your thoughts about the thread above

where some notaries feel it's very important to keep the docs in the same order as received? I'm not saying they're wrong - I'm just trying to figure out what the TC's want. I return them in my presentation order, which is never the order I received them in. I don't stack them unless specifically requested to, and that's with some grumbling.

Reply by PAW on 1/28/10 12:37pm
Msg #319989

Re: PAW, what are your thoughts about the thread above

Having witnessed first hand what happens when docs are opened at the title office, I have no qualms about not returning them in the order they were received in. I also return them in the presentation order, unless provided with a 'stacking order' requirement. (I grumble about it too!)