Posted by Notary - Premier on 12/13/11 4:26pm
Msg #406503

Keeping track of payments due

Does anyone use any specific program that helps you keep track of what you are owed?


Thanks

Reply by redd on 12/13/11 4:34pm
Msg #406505

I have an easy and cheap program. It's a file that holds all unpaid invoices/assignments. When I get a payment, I pull the invoice and put it in a paid file. Works for me......

Reply by Jillian Hinrichs on 12/13/11 4:36pm
Msg #406507

It wouldn't let me say the software that most use, the first name is Notary and the last name is Assist (hope that works).

I just use an Excel sheet that I created since I'm pretty new and not a lot is going on yet. My Excel sheet also keeps track of mileage write off and write off for pages you notarize during a signing or otherwise, at the max rate for the state I did the notarization in, as notarization income is exempt from self-employment tax (you can write off up to the amount you actually made as long as it doesn't exceed the cost per notarization allowed by the state).

Reply by Frances Kany on 12/13/11 4:38pm
Msg #406509

I do the same thing. Have for years. Once I pull the file that has been paid I staple the check stub or a copy of the check and make a note on the date received. Then I file all those paid jobs in another file for end of the year taxes.

Just because it helps me at the end of the year when preparing taxes I also write on the front of the confirmation how many miles I had to drive and how much I got paid.

Reply by redd on 12/13/11 7:47pm
Msg #406545

That's exactly what I do Frances. Seems easy enough.

Reply by PegiT_MN on 12/13/11 4:51pm
Msg #406511

I use an excel spreadsheet that I designed. Sheet one is my number one client, sheet two is my number two client, and sheet three is all the rest of my miscellaneous clients. It's color coded. Black when I get an order, purple when I close the loan, blue when I invoice, green when I get paid, and red when it is 30+ days overdue. I even made a field for mileage for tax purposes. It works great for me and if anyone would like the template, pm me and I will send it to you.

Reply by OR on 12/13/11 4:54pm
Msg #406512

Re: Quicken home and business

It does it all. Envoices, tracking and the taxes.

Reply by SheilaSJCA on 12/13/11 4:54pm
Msg #406513

Quickbooks, an excel spreadsheet, and a binder with all due invoices, filed after paying.

Reply by JulieD/KS on 12/13/11 5:33pm
Msg #406521

I create my invoices in Quickbooks. When I complete a job, I prepare the invoice (I have templates that I've created and I create a very-thorough invoice) and I then print 2 copies...one to send to the company that hired me along with a W-9, and the other gets stapled to any backup documentation I have (e.g. the confirmation, a copy of the FedEx label) and kept in my A/R file. The newer the hiring company is to me, the more data I save on them...in case I have to pursue them for payment.

I have a file in my desk drawer where I keep my A/R file. As checks come in, I mark the invoice with the check number, amount paid and the date of payment. I then enter that information into Quickbooks and file the invoice in my Paid file.

It's a simple system and has worked for me since 2003.

Reply by Buddy Young on 12/13/11 5:50pm
Msg #406526

I just write it on a piece of paper and throw it in my brief case. When someone pays me I cross it off the list.

Reply by Darlene Cole-Conley on 12/13/11 6:00pm
Msg #406529

Quickbooks Premier. Works very well. Invoicing, A/R aging reports. payments received, notes when you have to call about a payment past due.

Reply by Julie/MI on 12/13/11 7:22pm
Msg #406542

excel spread sheet

Two columns:

Paid Not Paid

When I see that there is something not paid, I find out why. I check weekly so they don't get out of hand.

Reply by ToniK on 12/14/11 8:22am
Msg #406570

I use good ole google documents. I have it color coded for those who pay less than 30 days, those pay 45 dys and those who havent paid/or Im still awaiting payment. I place company name, last name of borrower with file #, date of signing, tracking number of package, contact info for hiring company. its simple and easy cuz I can access this anywhere (smartphone, laptop)

Reply by John/KY on 12/15/11 10:51pm
Msg #406756

I just started using a free online simple invoicing software called Billing Boss. I tried a couple others, but they were not nearly as user friendly. It gives me different reports, can create different invoice types. I can print the invoices, email them directly from their site, download them to a file, and it tracks everything for you. Not too shabby, considering the price!

Reply by Lauren Sni on 2/1/12 12:08pm
Msg #410513

I use software from notarygadget.com and it works better than excel. I really like how it keeps track of my invoicing and mileage, which can be very timely to organize. You can try a free month of the software too which is nice.