Posted by Calnotary on 4/19/12 11:45am
Msg #418299

No stapled documents?

If you don't want me to staple the document please provide a CA compliant notary certificate with the correct wording and enough space for my seal otherwise you will get a loose certificate stapled to the original document.

Reply by Linda Juenger on 4/19/12 12:15pm
Msg #418303

I use a paperclip. I've always been told not to use staples.

Reply by Marian_in_CA on 4/19/12 12:30pm
Msg #418305

Thing is, as of the first of this year, the California Secretary of State has told CA notaries that loose certificates must be stapled... and specifically state that paper clipping in not allowed.

"The certificate of acknowledgment must be endorsed on or stapled to the instrument. Taping or paper-clipping the certificate of acknowledgment to the document is not permitted."

See: http://www.sos.ca.gov/business/notary/forms/notary-newsletter-2012.pdf

The repeat it twice, too, on page 2 and 4, for both acks and jurats.

To get around this, if I ever have to do this with loan documents, I staple as required and then I paperclip a note to that document that indicates the above information, along with contact information to the SoS's office if they have any questions.

Reply by Marian_in_CA on 4/19/12 12:48pm
Msg #418309

BTW... this is the wording on the note that I use. I keep a bunch of these in my briefcase and use them as needed.


============
The California Secretary of State requires California notaries to staple loose notarial certificates. Tape and paperclips are not acceptable forms of attachment. Please see pages 2 and 4 of the 2012 Notary News published by the Secretary of State, located at: http://www.sos.ca.gov/business/notary/forms/notary-newsletter-2012.pdf

Specifically, they state:

"The certificate of acknowledgment [or jurat] must be endorsed on or stapled to the instrument. Taping or paper-clipping the certificate of acknowledgment to the document is not permitted."
If you wish to avoid stapled certificates in the future, please be sure to use California compliant notarial wording for documents to be notarized in California. That information is available online at: http://www.sos.ca.gov/business/notary

If you have any questions, you may contact the California Secretary of State:

Secretary of State
Notary Public Section
1500 11th Street, 2nd Floor
Sacramento, CA 95814
Phone: (916) 653-3595
Fax: (916) 653-9580

Mailing Address
P.O. Box 942877
Sacramento, CA 94277-0001

Email Address
[e-mail address]
==================

Reply by Clem/CA on 4/19/12 12:32pm
Msg #418306

Staple required in Ca.

Reply by Linda Juenger on 4/19/12 12:47pm
Msg #418308

Sorry, didn't know that for CA. n/m

Reply by Marian_in_CA on 4/19/12 12:50pm
Msg #418310

Re: Sorry, didn't know that for CA.

It's pretty new... it was only specifically noted for us just a couple of months ago. Prior to that, we'd only been told that they had to be "attached" to the document.

Reply by docs1954CA on 4/19/12 2:26pm
Msg #418328

I guess now we'll ( Ca only) have to check

the latest XYZ catalog for the only "official" staples allowed for use on these.....

Reply by Glenn Strickler on 4/19/12 2:53pm
Msg #418332

XYZ has had stapling in their best practices for years ....

As a person who slams the "xyz" outfit on occasion, I must say that they have had stapling the loose acks or jurats as part of their "best practices" for years.

I have always stapled, even before California made it official. The reason? I have learned there is no end to the methods unorthodox companies will go to in order to get you to send in another ack or jurat. I have had then try to white-out the staple holes (I always ask them to fax me the document in question) so they would not show in the fax (doesn't work), fold over the corner, draw a line through it with a felt tip marker, tape over them (doesn't work) ... etc, etc. Sorry, that doesn't fly here. It's just my opinion based on my experience, but a moral company will not have any issue with you using a staple to attach the loose certificate. If they ask for that, then I wonder about their motives. As was posted elsewhere in this thread, if they don't want a staple, then provide the proper verbiage with room for my stamp. Otherwise, you get the loose certificate attached with the staple, regardless of the state the documents are going to be recorded in.

Reply by Stephanie Santiago on 4/19/12 4:10pm
Msg #418343

So true, Glenn. n/m

Reply by BrendaTx on 4/19/12 5:59pm
Msg #418359

lol! n/m

Reply by Susan Fischer on 4/19/12 2:55pm
Msg #418333

Same in OR; staple required. n/m

Reply by Sha/CA on 4/19/12 3:42pm
Msg #418339

Thank you, Marian. I'll use that! n/m