Posted by Patti Corcoran on 3/23/12 12:03am
Msg #415755

need tutorial on " scan to email"

I had to FAX 68 pages tonight (never again, grr). Fax would not go through (what next!!!) so I scanned and set it up as an attachamet to an email. It would not go through because it was too large!!! All of this took me about two hours because I usually just FAX and I'm cool. Had to teach myself to scan/email. Lots of hoops to jump through. Is there an easy method? I have a Toshiba using Windows 7 and a Brothers Fax/Scan/Printer. Many thanks

Reply by Glenn Strickler on 3/23/12 2:37am
Msg #415756

When you scan them, you need to save them as a PDF file. If you saved them as a bmp or other type of file, they are much to large to attach to an email. Most emails have a ten mb limit some a twenty.

Perhaps you can convert them to a pdf by opening the file in Open Office and choosing "Export as a PDF". Unfortunately, I have not used a recent edition of Word. Word may be able to save as a PDF thus avoiding you having to download Open Office. However, once you use Open Office for a while, you won't want to go back to Word. Available at http://www.openoffice.org/ at no charge.

Reply by Lee/AR on 3/23/12 4:48am
Msg #415758

Adding...

Word 2007 does have an option to 'save as pdf' which is of no value if you haven't created the doc yourself. I was using (& still do) the 'scan to e-mail as pdf' as a workaround before I had the Word version that will do that...it's still a useful trick if you haven't created the doc.

Reply by Glenn Strickler on 3/23/12 9:37am
Msg #415778

Re: Adding...

I thought Word might have that option now. The newest version I have is 2000. I have been using Open Office since 2004.

Reply by Lee/AR on 3/23/12 4:40am
Msg #415757

Been there/done that....feel your pain

After MUCH messing around with my scanner, I discovered that somewhere in the setup for 'scan to e-mail' (procedure varies by scanner) there is a drop down menu to choose the 'file type'....and 'pdf' is one of the choices. This little trick has also become my workaround for 'creating a pdf doc' for my own use without having the full Adobe program.

Reply by Lee/AR on 3/23/12 4:49am
Msg #415759

Duh..."Adding" should have been here. n/m

Reply by VT_Syrup on 3/23/12 7:37am
Msg #415763

Re: need tutorial on " scan to email"; use website

If using Word 2010, when saving as a PDF, there is an Options button near the bottom center of the save menu. Click it and the next menu will have an option to encrypt the PDF with a password. If you do this, you could upload a large document to your website, and just email the URL and password to the recipient. For added security you could allude to the password without spelling it out. For example, you might say the password is the seller's last name in all lower case letters.

There are also a PDF option to minimize size.

Reply by JPH13/MO on 3/23/12 11:04am
Msg #415790

Re: need tutorial on " scan to email"; use website

If you don't have a website, you can do the same thing and then go to a free large email site like sendthisfile.com. You can email the password to the recipient first, then go to the large email site (it is free) and download the doc to it, then you put in their email address and they get an email with a link to the doc on the site.

Reply by ikando on 3/23/12 9:17am
Msg #415774

In my non-notary life, I often have documents to be sent as .pdf files. I found a program called PDFill (http://www.pdfill.com/) which offers a free version, but costs less than $30 to buy. It does many things offered by Adobe, but at an obviously less cost.

I've recommended it to many friends who have thanked me over the years. It creates a printer platform that is selected when you want to save something off the internet or that you've created, and it will scan documents from your scanner hardware. (I also have Brother printers that have no problem running it.) It offers a plethora of paper size options, and various quality scans (which create the file sizes). I think it may be a solution for you.

Reply by Pam/NM on 3/23/12 10:36am
Msg #415782

Like ikando, I often have the need to create pdf files. I've found Nitro Primo to be the best, to convert pretty much any file to a pdf and it was recommended to me by our dear Paul. Free version here: http://download.cnet.com/PrimoPDF/3000-18497_4-10264577.html I simply choose this as my printer when I have an open doc I want to print.

Reply by Luckydog on 3/23/12 11:38am
Msg #415800

I use a Brother MFC-8460N. The first step is to "configure" your scanner to legal, and save as PDF. If not, everything will be cut off that is over letter size, and will configure to something else. I set legal as default in case. Then save your document to "desktop" so you can find it. I do not use Outlook as my email, so I have to save it as a "file" first. Once it's done scanning, and takes longer than a fax on my system, I just open it from my desktop, and if all there, send it as an attachment in whatever email service you are using.
Hope that helps. It took me literally years to try and figure it out how to make a larger PDF as it just saved each page at a time.
Also, use the bottom icon tray on your computer to open up your scanner, and not directly on the machine itself. Your saved configurations are saved that way vs. directly on the machine for some reason. On mine anyway.

Reply by Clem/CA on 3/23/12 2:30pm
Msg #415844

Just a thought. next time (if there is one), you may want to scan the pages 25 at a time and send separate faxes or emails. There are size limits on most "e" fax and email services. After saving the file you create you can right click it, go to properties and see how large it is. DO NOT close the scan program as you may delete a couple of pages or add a couple of pages then re save it. This will give you a feel for how many pages you can scan to pdf without sending them first