Posted by JanetK_CA on 9/21/12 3:08am
Msg #435201

Got another one today...

A check, that is, without a borrower name, and with a different company name than what was used to hire me for this signing. And neither company name is listed in Signing Central. At least they included a signing date, so I *think* I figured out who it's from. (Fortunately, this time all the other signings I had that day were from companies I work for pretty regularly, so I believe it wasn't from any of them.)

I appreciate a good mystery as much as the next person, but not when I have to go on a quest to figure out who is paying me. There are two places (the "memo" section on the check itself, and the "reference" spot on the stub) where a borrower name could be put. While I do appreciate those of you who pay at or near the 30 day mark (and especially so if you pay sooner...), I'd appreciate you even more if you helped out by including this very useful little tidbit of information on your checks.

I have no idea if any of those folks read here, but I thought I'd post this anyway. Hopefully someone who needs to will see this and modify their SOP a little tiny bit...

Reply by CopperheadVA on 9/21/12 6:45am
Msg #435203

I agree Janet - I have a company that puts no file number, no borrower name, no address, no invoice #, no anything on the check. So then I have to try and figure out which job they are paying me for if I have done more than one for them recently. And just a few days ago they paid me a SECOND TIME for a particular job. Once I figured it out I sent the check back to them. If they put the file number in the memo section, it would avoid a lot of confusion on many levels!

Reply by Notary - Premier on 9/21/12 7:45am
Msg #435205

At least if there was a loan number on it, it would make it easier. I also hate it when there is nothing to search by. I have been using a software program that helps me search for any outstanding checks that I am waiting on so when they come in I put whatever info there is on the check to help me locate it.

Reply by 101livescan on 9/21/12 7:51am
Msg #435207

Happens to me occasionally...like looking for a needle in a haystack.

Reply by JanetK_CA on 9/22/12 2:42am
Msg #435357

How do you track file numbers for all the different companies and systems out there and have a way to search it? Do you input a file number for every assignment into your accounting system? Right now, I don't have any way to do that, although I plan to upgrade to newer software that might allow for it (maybe by 2015, the way things are going... ), but that would just be more info to have to locate, type in and track.

I don't know... when I pay MY bills, I generally have to include THEIR account number on my payment, not whatever number I use for my own internal system. Wouldn't it be great if they used OUR invoice number on the checks? (What a concept...! Lots of clients don't require an invoice number, but those aren't typically the ones with payment issues.) Oh, well. I AM always glad to at least get a check!

Reply by dgd/CA on 9/21/12 9:26am
Msg #435214

Look on the bright side... if I understand it

from this forum, many have to argue to get paid (unfortunately, some don't). Sorry you had to "ferret" through everything, but, very pleased your situation was not the reverse. :-)

Reply by JanetK_CA on 9/22/12 2:32am
Msg #435353

Re: Look on the bright side... if I understand it

Yes, you're right about that! However, I need to do some more research (which I probably won't have time for until next week) 'cause it looks like they also shorted me a little on the check... Figures.