Posted by Karla/WA on 9/29/12 1:27pm
Msg #436464

New LSI/Chase form

My sister, Leann Groby, created a word document for this Chase form. She sent it to LSI Vendor Management (so that they could make it available to all notaries, which they probably won't).

However, is there a board we could post that document to on Not Rot? I'm happy to email to a few notaries, but I certainly can't send to the hundreds who are regular posters on this forum.

Harry, does NOT ROT have anything like that?

Reply by Lee/AR on 9/29/12 1:33pm
Msg #436465

Maybe Harry will add it to the NR Library in Word format? n/m

Reply by Linda_H/FL on 9/29/12 1:37pm
Msg #436466

I don't think that would be a good idea...

IMO that gets Harry and NotRot right in the middle of SS requirements, which I'd guess is the LAST place they want to be.

LSI, or the specific SS, should be the one to make it available - AFTER they've approved it. Each notary can develop their own Word doc though - or at least they should.

JMHO

Reply by sueharke on 9/29/12 1:50pm
Msg #436469

Re: I don't think that would be a good idea...

I would be very happy to put that form on my private website if it would help other notaries.

Reply by emilysigns on 11/30/12 5:38pm
Msg #445229

Re: I don't think that would be a good idea...

No one should ever insert their own document, or version of a document into a loan package, with exception to loose leaf ack's and Jurats.

Anything else is strictly unacceptable. Escrow companies have to get all of the escrow docs approved by the Lender before they can insert them into the package.

Reply by ToniK on 9/29/12 1:40pm
Msg #436467

Get a dropbox account and drop it in there. Share the link with us. In my other businesses we use this for our team. https://www.dropbox.com/

Reply by MistarellaFL on 9/29/12 1:57pm
Msg #436470

How To Post a Word Document Online

http://www.ehow.com/how_6786403_post-word-document-online.html

Reply by HisHughness on 9/29/12 2:32pm
Msg #436476

What am I missing here?

Why is the response to this new demand "How can I get it done most easily?"

Why is the response not "My fee for a regular Chase or other closing is $XXX. My fee for a Chase or other closing with the requested document is $XXX + $20?"

If one big lender starts this, expect other lenders to follow. When that happens, we have once again increased our workload without increasing our revenue.

Reply by dgd/CA on 9/29/12 2:48pm
Msg #436479

sage counsel ... n/m

Reply by John Tennant on 9/29/12 2:48pm
Msg #436480

Re: What am I missing here?

I am with HisHughness on this one. My fee will go up on all Chase loans.

Reply by ikando on 9/29/12 2:58pm
Msg #436482

Re: What am I missing here?

Amen, Hugh! Isn't the saying, work smarter not harder? Every new form we are asked to complete, every fax back request, every "it's only 120 pages" that turn into 150+ because the instruction sheets back to escrow are in the package we're to print--all add to our costs without recompense.

My belief is that there have been low paid NSAs who either haven't the experience or the desire to get the paperwork completed correctly that have prompted this mandate. Either that, or the docs were shuffled when they were received, and someone wanted proof that they were in the package. Whatever, it's probably a few instances that have created a problem for a few people who have decided they are going to fix it by having EVERYBODY fill out the form. In my experience, it won't fix the problem, and some new mandate will be issued.

I agree that if we are to be required to do extra work, they should expect to pay for it. Even the government has started recognizing that small businesses need to have some consideration for the completion of documentation. We are independent contractors, not paid employees. We only get paid what we demand.

Reply by BrendaTx on 9/29/12 4:54pm
Msg #436499

Re: What am I missing here?

Hugh, you have made a good point.

However, I am surprised that no other SAs have had a request for a completed form like this over the years. I used to do regular work for one company that required it; other lenders and title have asked for them in the past; I did it, and they dropped it later. Probably decided that handling that new piece of paper was not worth it.

Frankly, I think that this is a sensible request that creates a quick reference for lenders, title, and SSs. PAW always did something like this, I think. (HA! PAW must have had 653 nerd forms that he kept ready for every occasion.)

I feel like this cuts both ways. This is an easy issue to fix. It costs nearly nothing. It will take five minutes. To me, that is not a place to draw a line and pick a battle.

But, you are also right. In this instance, a battle can become war and for every 10 loans a notary does, he or she could wind up spending an extra hour doing paperwork. If it becomes a regular thing, I guess I would build it into fees without itemizing it.

What WOULD cause me not to do it without a $20 fee would be if it created additional liability for me. Haven't looked at it close enough to comment on that.

Reply by Linda_H/FL on 9/29/12 5:04pm
Msg #436501

IMO it's basically a portable journal - without the

borrowers/signers signatures and/or thumbprints. Wonder what kind of weight it would carry in court - "well, here's the NOTARY'S list of documents he/she notarized at the closing of this loan".

Hrrmm...I see no other reason for it

Reply by BrendaTx on 9/29/12 7:03pm
Msg #436511

The document is unsigned.

That is one reason I am just not seeing the big picture.

Notary's list vs. list the imaginary witness in the imaginary court referenced. No signature. Who knows who filled it out.

I don't think it is a court thing. Quite possibly this is an internal form that is filled out by staff who may be culled.

Reply by jba/fl on 9/30/12 7:43pm
Msg #436586

I think the doc is a self quality control thing...

another company had something like this when I filled out my completion report. As I would flip through the docs for the notarized ones to list, I couldn't help but determine that all elements were present and completed properly.

Since I have always listed all the docs I notarized on my own form this was a simple request to fulfill.

Reply by MistarellaFL on 9/29/12 2:59pm
Msg #436483

Link to Karla/WA's doc

https://docs.google.com/open?id=0BxM6mkoG9FQsWjhLbllEZUF5a2M

She had to be out for a few hours and asked me to make this document public.
(No sign in required)

Reply by MistarellaFL on 9/29/12 3:00pm
Msg #436484

Well, (s)hucks: a clickable link

http://docs.google.com/open?id=0BxM6mkoG9FQsWjhLbllEZUF5a2M

Reply by Karla/WA on 9/29/12 3:29pm
Msg #436489

Re: Well, (s)hucks: a clickable link

I'll deal with the fee issue on Monday. Today I thought we share the document! Use as you wish!

Reply by John Tennant on 9/29/12 4:30pm
Msg #436495

Thank you very much Karla n/m

Reply by Cherylann on 10/1/12 10:15am
Msg #436609

Re: Well, (s)hucks: a clickable link

Thank you, Karla, very much appreciated!

Reply by LynnNC on 10/1/12 11:07am
Msg #436620

A couple problems with the form

Signature Affidavit and Borrower's Title Affidavit do not have an Acknowledgement, but a Jurat (oath or affirmation)

Reply by Leann Groby on 9/30/12 10:42am
Msg #436570

Re: Link to Karla/WA's doc

Just a little explanation of the bottom of the form and how it appears when you enter that into your URL:

In the section at the bottom of the form, I had created little boxes to check and they now appear as a "p". I used the Wingdings symbol for a little box instead of numbering the form as LSI had. I wanted the ability to have all of the forms on the list and indicate which forms were notarized.

Reply by Barb25 on 9/29/12 4:00pm
Msg #436491

Wow. I don't need this form because I don't do work for LSI but I saw the form, I even downloaded it to Word. Nothing could make it more simple. You/your sister are pretty terrific.

Reply by NVLSlady/VA on 9/29/12 6:17pm
Msg #436504

I've been using my own "audit" version of this form. It started out as a way for me to "keep everything straight" when I began as an NSA; then I decided it needs to "cover me" in case of an audit (plus, it gives me a way to track my notary stamps, which will be used for taxes also!)

Reply by Linda_H/FL on 9/29/12 6:23pm
Msg #436505

doesn't your journal do that? n/m

Reply by NVLSlady/VA on 9/29/12 6:30pm
Msg #436506

Re: doesn't your journal do that?

I'm afraid I got one of the Axxxx (not sure if I'm supposed to mention by name) journals; I learned later that there were better ones that tracked . . . I just use the "Additional Notations" line in my current journal (see no need to waste this one - since in VA it's not required and no one sees but Me!)

Reply by CopperheadVA on 9/29/12 6:40pm
Msg #436508

Re: doesn't your journal do that?

Journal is not required in VA and I think that most VA notaries do not use them. I recently snagged a new Virginia TC client that interviewed me in person and I did a closing in his remote office. He was really surprised that I used a journal.

Reply by ToniK on 9/29/12 7:41pm
Msg #436514

Re: doesn't your journal do that?

I use a journal even though its not required. Its a liability issue for me. Might come in handy one day. lol

Reply by Barb25 on 9/29/12 8:56pm
Msg #436523

Yes, as I said thanks n/m

Reply by Claudine Osborne on 9/29/12 10:18pm
Msg #436542

Re: Yes, as I said thanks

Thank You very much for the link to the the form..I don't like this from LSI..But I will fill it out..its their requirement same as any other requirement.

Reply by jba/fl on 9/30/12 3:31pm
Msg #436583

This is not so new for me. Personally.

I have had a form for years that lists in the header Borrower, Company working for, date/time of assignment, loan # & file # followed by a list of possible docs I would be notarizing. I check off the forms I notarize and sometimes there are 2 so I place numbers to total. At the bottom of the form a simple # of notarizations, fee allowed by FL law, fee charged, difference I must pay taxes on, then small area of Ending mileage, start mileage showing total mileage for this file. This eventually goes in a "file recap" folder and ties back to everything else. All my tax stuff is on one paper, one place. When I talk to TC or SS I have everything there I need to discuss "where is my payment". It is stapled on top of confirmation and/or invoice until I get payment, then check stub is attached to invoice and Recap goes to recap file. Everything else is shredded. Since I have been doing this so long, this is not fazing me in the least. But then, I don't do Chase stuff - they are too squirrelly for me.