Posted by JamesLee/VA on 2/1/13 9:16pm
Msg #453538
Free Seperator Program Question
Hey Guys,
Don't jump me but I do have a couple of questions.
Can the free program be used while the computer is offline?
If not, is the file being uploaded to another server to be converted and sent back?
If so, are there not some privacy concerns. can we legally upload someone else file?
I'm just asking for clarification, nothing else
| Reply by CarolF/NC on 2/1/13 9:18pm
Msg #453539
Glad you asked. I had the same questions. n/m
| Reply by Malbrough_LA on 2/1/13 9:51pm
Msg #453544
Perhaps it's just me...
I bought the page separator program. I do not care who it "supported". I don't give a rat's...behind...about that. It has made me money and continues to. Would I ever upload a constituent's info online to a free one? Never. Specifically for the reasons you just addressed. 
| Reply by JamesLee/VA on 2/1/13 10:14pm
Msg #453549
Re: Perhaps it's just me...
Thats how I feel as well. Im sure Harry has all all the best intentions, but its a whole chain of custody issue with me. Just like I wouldn't allow someone else drop my package for me, I would not upload a file to another server. If there were ever a loss or breach of privacy I could never get on a stand and say the file did not go somewhere else.
Anyone can get hacked
Page separator has paid for itself many times over for me. It just fits my work style. I love my single tray laser that fits nicely in the back of my truck. I can easily cover it with the factory cover installed in my truck without worrying about the height a 2nd tray adds.
| Reply by Malbrough_LA on 2/1/13 10:17pm
Msg #453552
"Anyone can get hacked." Nail meet hammer in my book :)
If I get hacked, I'll deal with that one. However, can I attest to a constituent or before a judge under oath that I'm the only one that accessed information from my end to the best of my knowledge? Yes, yes I can.
| Reply by HSH/WA on 2/1/13 10:17pm
Msg #453551
Re: I use and like Page Separator but have never
"up loaded" any file. It's a one time moderate fee and upgrades have been free. If a free version comes out on NR that's good for a lot of you and hopefully it is not asking you to up load anyone's file.
| Reply by ArtG/KS on 2/2/13 10:19am
Msg #453615
Re: I use and like Page Separator but have never
If you are savy enough in computerese, you can write a macro to do this. I know a programer who writes in basic, C++ and other formated languages and he said this is a simple to do thing. But he is too busy to help me on this one. You can also sort manually, but that takes too long to do.
As for me, I found out years ago that I'm no computer programmer. Its a tedious job to write aps efficiently and takes patience and a lot of it.
| Reply by Harry [NR] on 2/2/13 1:24pm
Msg #453636
Re: I use and like Page Separator but have never
Your friend is right. I also write in basic, C++, C# and a couple other languages. The code for this functionality fits on a single sheet of paper and took me about 2 hours to write. The web page took another 2 hours.
I could take the same code and plug it into a desktop application and be done in about 2 more hours. Then I'd have to decide on an installation program and use it to package the project for deployment. 2 hours.
The advantage of the web site is that updates could be centrally managed. The desktop program would need to receive periodic updates, at minimum, to address changes in the PDF file specification. Those updates would ideally be automatic, but I haven't worked with installer technology in several years, so I'm not sure which install platforms support it nor what they would cost me. The big ones are silly expensive.
Harry
Notary Rotary
| Reply by Darlin_AL on 2/10/13 12:08pm
Msg #455053
Yea for Harry! NotRot is appreciated much! n/m
| Reply by BrendaTx on 2/2/13 11:59am
Msg #453629
Read Harry's post...if it is successful...
Msg #453397
"If it turns out to be fairly solid, I'll integrate it into future document sharing functionality (i.e. someone securely drops an e-doc into your Notary Rotary account and you optionally click a button to sort it)
>>>>>>and will consider releasing a free desktop version."<<<<<<
I guarantee you that before Harry releases it for general use, this will be secure and private for use...even your posts here are secure (https).
| Reply by Harry [NR] on 2/2/13 1:14pm
Msg #453635
Re: Free Separator Program Question
Q: Can the free program be used while the computer is offline?
A: No. What does it matter? Can you get electronic documents while your computer is offline? At the point you download or are e-mailed e-docs (which requires an Internet connection), you could be splitting the files.
Q: If not, is the file being uploaded to another server to be converted and sent back?
A: Yes. Technically, the file is being encrypted by your browser using SSL with a 2048 bit key, transferred over the Internet to our web server (where it never touches the disk), and passed to a secure server behind a second firewall for processing. When processing is complete, the output files are placed on that server's hard drive. When you click the letter and legal links, they are again encrypted and streamed from the secure server, through the web server, back to your desktop. The security architecture for this implementation is an enterprise standard and generally accepted.
Q: If so, are there not some privacy concerns. can we legally upload someone else file?
A: There are always privacy concerns with everything you do in connection with your data stewardship. In my opinion, the two greatest risks are: a) Files that are e-mailed across public networks without using certificate-based encryption or SSL sessions, and b) Files that are sitting on your hard drive. With respect to this point, let's compare the average NSA's data security practices with Notary Rotary:
The Notary Rotary internet connection is a high-speed, dedicated, point-to-point connection that runs about $1500/month. Our PCI compliant network architecture consists of Windows 2008 servers running the latest security patches and virus protection sitting behind multiple firewalls. Our DMZ implementation means our most secure servers are behind two firewalls. Everything is hosted here and I manage it. Along the way, I've picked up certifications that include Microsoft Certified Systems Engineer (MCSE), Microsoft Certified Solutions Developer (MCSD), Microsoft Certified Professional (MCP), Chartered Property Casualty Underwriter (CPCU) and Certified Employee Benefit Specialist (CEBS). We process credit cards, run background checks and handle our customers' insurance needs here, so we're pretty good at managing sensitive information. Our building is secure, occupied most of the time, and features a monitored, commercial security system.
In contrast, as evidenced by the amount of bulk spam sent from mass e-mail worms that are evidently embedded on hundreds of Notary Signing Agent computers across the U.S., I suspect the average NSA is, oh, 6000% more likely to be "hacked." The average NSA will probably be operating on a broadband network, possibly using wireless, possibly running weak encryption protocols, probably without drive or file-level encryption, likely without a commercial security system, and almost certainly without credentials that speak to technical proficiency and stewardship of third-party information.
In terms of the legality of sharing someone else's information to get your job done, you'd have to ask an attorney. While you're at it, though, make sure to ask him about the FedEx employee you hand the same information to (except complete with borrower signatures - the total identity theft enchilada) or the deposit box you blindly drop your envelope into.
Harry
Notary Rotary
| Reply by GOLDGIRL/CA on 2/2/13 1:34pm
Msg #453639
Is this the truth or what!?
<<In terms of the legality of sharing someone else's information to get your job done, you'd have to ask an attorney. While you're at it, though, make sure to ask him about the FedEx employee you hand the same information to (except complete with borrower signatures - the total identity theft enchilada) or the deposit box you blindly drop your envelope into.>>
Not to mention the FedEx, UPS, GSO, etc., delivery guy/gal. They, esp. FedEx, know exactly what's in these pkgs, since so much of their work is delivering to TCs. It's amazing there's not more identity theft.
And these drop boxes are so accessible to anybody who wants to grab something from the bottom. I have to use GSO alot and its drop box is situated next to a cow field! and anybody could just reach in with some implement and pull anything out they wanted. As much as I'd love to drop Friday signings ASAP, I wait until Monday evening near pickup time so as not to have the pkgs sitting there all wkd.
| Reply by Marian_in_CA on 2/2/13 1:54pm
Msg #453645
Re: Free Separator Program Question
Harry makes a great point about the email... and this is REALLY true for those of you who use those free or big email services to receive your loan documents like through yahoo, gmail, hotmail, msn, etc. Most companies send the loan docs unencrypted via email... which, I've always maintained, is a gigantic security issue right there. Most people have no clue how exposed those attachments are to prying eyes in that transmissions... and then sitting stored on a remote server, especially ones oft attacked by bad guys because they are known to be used by less experienced users, letting them in more easily
| Reply by BrendaTx on 2/2/13 1:58pm
Msg #453647
Re: Free Separator Program Question
*those of you who use those free or big email services to receive your loan documents like through yahoo, gmail, hotmail, msn, etc. *
Marian - at one time I would have agreed with that. I do not any longer. The email on your provider's server is only as good as they are. I guess I trust gmail over most hosting services. I don't know that I disagree with what you have said, but I would need to research it to find out.
IMHO loan docs should be provided encrypted and with a password.
| Reply by Marian_in_CA on 2/2/13 3:44pm
Msg #453664
Re: Free Separator Program Question
I agree... loan docs SHOULD be encrypted... but we all know most aren't.
BTW, Gmail is pretty secure for storing...but it's not just that... it's the whole process of getting from title/escrow...to the signing service...to you. While those email messages are in transit, they are sent over lots of insecure channels where just about anyone could intercept a copy of it without you even knowing.
| Reply by VT_Syrup on 2/2/13 4:33pm
Msg #453676
Real, deomonstrated, security issues
Of course, we don't have access to ALL the cases where documents similar to loan docs have been pilfered for confidential information. But we have heard about certain kinds of cases in the news, and it might make sense to concentrate on the proven threats. The real cases I can remember reading about are
1. Dumpster diving.
2. Hacking into institutions that habitually store this kind of information (or sometimes, cheating insiders).
3. Theft of laptops by people who habitually keep this kind of information on their laptops.
So I think the things notaries can do that are proven to be worthwhile are (a) buy a shredder, or make arrangements with a reliable service, and (b) use some method of encrypting the files on your computer, especially if it's a laptop.
Personally, I'm a bit skeptical of the idea of ordinary cyber thieves finding valuable personal information among the hoards of movie downloads, cute cat pictures, and personal email that would be found on a disk drive of an ISP or zipping across an Ethernet cable. I do think national governments, foreign and domestic, are doing massive Internet surveillance; let's hope they have proper safeguards against rogue employees.
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