Posted by Stoli on 2/25/13 6:15pm
Msg #457765

Marion – Enjoa


It only took a few seconds for my old brain to go into a spin over the Enjoa or other electronic journals –I’m left with about a half-dozen questions.

Just out of curiosity, how is the electronic journal turned over to the county recorder at the end of your commissions? Is a printed paper copy presented to the county or is it suffice to present the electronic record? Does the county require original signatures and thumbprints for legal record-keeping purposes? Would the county be required to have special software to read the journal?

Maybe my memory isn’t what it used to be, but I thought I read that ABC notary association discontinued the electronic Enjoa. Did the cheese fall off my cracker, or did I only dream that they discontinued the electronic journal?

Reply by Notarysigner on 2/25/13 6:18pm
Msg #457767

Re: Marion – OUI n/m

Reply by Stoli on 2/25/13 6:27pm
Msg #457772

Okay, James, what is OUI? n/m

Reply by JanetK_CA on 2/25/13 6:34pm
Msg #457777

French, I believe... ;>) n/m

Reply by Notarysigner on 2/25/13 6:36pm
Msg #457779

Re: Okay, James, what is OUI?

Oui is the basic French word for "yes," you should know that soeur

Reply by Stoli on 2/25/13 6:47pm
Msg #457783

OUI - To which question? Getting old is no work for a sissy. n/m

Reply by Marian_in_CA on 2/25/13 6:21pm
Msg #457770

They've discontinued further development of it... but it's still technically available. It can be run in legacy mode on new Windows environments if you know how to do it. I don't recommend it.

Reply by Stoli on 2/25/13 6:25pm
Msg #457771

Ooops, did it again. Sorry - Marian.... n/m

Reply by Stoli on 2/25/13 6:29pm
Msg #457773

Maybe I missed the answer---what does the county require? n/m

Reply by GOLDGIRL/CA on 2/25/13 6:35pm
Msg #457778

I'd love to know the answer, too! Thanks n/m

Reply by Marian_in_CA on 2/25/13 6:46pm
Msg #457781

Re: Maybe I missed the answer---what does the county require?

You know, I'm not sure what each county requires since I've never had to turn in my journals. I called the LA County Clerk's office and at first she said it had to be all paper then said, "Well, actually... maybe not. If it's already electronic maybe a PDF on a disc would work." Turns out, they weren't sure and the person who would know had already gone for the day.

I also tried the Kern County office, but they closed at 4pm, so no luck there.

Considering that fact that they just catalog the journals in a closet until somebody requests something, the actualy format probably doesn't matter much as long as it is acceptable per state law record keeping requirements. If we're allowed to keep an electronic journal, it makes sense that we could turn over one in an electronic format to the clerk. Seems they'd appreciate smaller storage space.

Reply by GOLDGIRL/CA on 2/25/13 7:04pm
Msg #457790

Cataloging?

<<Considering that fact that they just catalog the journals in a closet until somebody requests something,>>

Hmm, interesting comment. I once signed a county recorder employee who, when signing my journal, said she sees them all the time. When I asked her what she did with them, she said throw in a big room and slam the door shut. I didn't get the impression she was kidding.

I wonder if they log every journal by notary name and beginning and ending dates and then attach some sort of idnetifying tag before storing them. They'd have a tough time with mine cos most of them have absolutely no identifying info about me. Think I'll have to check this out further.

Reply by Marian_in_CA on 2/25/13 7:11pm
Msg #457794

Re: Cataloging?

Well, yeah... that's what I meant by "catalog" --- they pretty much just record the name, commission number and maybe the date ranges of the journals then they toss them in a closet to collect dust until/if somebody requests something. Some clerks toss them after a few years, others keep them longer... I think it depends on the county and their number of notaries and storage space.

Reply by Stoli on 2/25/13 6:46pm
Msg #457782

Oh, duh---and me with a French last name. Yes. n/m

Reply by Stoli on 2/25/13 6:49pm
Msg #457784

I'm most curious about origninal signatures and thumbprints. n/m

Reply by JanetK_CA on 2/25/13 6:55pm
Msg #457787

Re: I'm most curious about origninal signatures and thumbprints.

I've always assumed they are kept as a digital image, but I have no personal experience with any of that.

Reply by Marian_in_CA on 2/25/13 6:56pm
Msg #457788

Re: I'm most curious about origninal signatures and thumbprints.

I believe a lot of that is answered here:

http://www.sos.ca.gov/digsig/digital-signature-regulations.htm



Remember that in CA all of our driver licenses and IDs are signed digitally.

Reply by Shelly_FL on 2/26/13 12:56pm
Msg #457930

The data is stored in a SQL database within the software. It can be backed-up to a dat file. I believe there is a "reader" that one can use to search for records if the software is not install on a computer. Records can be saved to a pdf file by date range. Within the pdf, each notarial act consists of two pages, one bearing the digital signature, thumbprint and photograph (if it had been captured) and a second page listing name, ID and details of the document. I suppose you could print it out, but 6 months of records would take two reams at least!

Thanks for asking! I really need to port my files to a flash drive and lock them up.
It has been quite some time since I abandoned using the "crap-ware". After the first maintenance release it started doing crazy stuff. Enjoa support was no help. They attributed my difficulties to the high screen resolution of my laptop.