Posted by Elisa Orta on 1/8/13 11:28am
Msg #449420

How to get paid

I just began getting some work. How do you get paid? Do you send them an invoice at the end of the month or wait to see if they pay then send an invoice?

Reply by JENNY/TX on 1/8/13 11:33am
Msg #449421

Each company may\can have different instructions to receive payment. Ask your hiring party. Since you seem a little new to this work you may want to ask each hiring party this question at the time of acceptance for a job. I keep a spread sheet with each company's name and how they want to be invoiced. After working with a company for a while you won't need to reference this sheet very often.

Good luck!

Jenny

Reply by Yoli/CA on 1/8/13 12:05pm
Msg #449424

As a matter of routine, I automatically generate an invoice at the conclusion of each signing. Most are sent out to the hiring entity. Others, who don't want an invoice, are just filed. My reason for invoicing is for bookkeeping. I use QuickBooks.

Good luck to you!

Reply by JENNY/TX on 1/8/13 12:53pm
Msg #449434

Yes I always generate an invoice. I also use QuickbBooks. QuickBooks alerts me every day if an invoice is past due. Love my QuickBooks; makes my life much simpler. I was a full charge bookkeeper in a past life where everything was entered in paper journals and all reconciliations were done by hand. First bookkeeping program I used was Peach Tree. QuickBooks is so much easier.

Sorry for the hijack.

Jenny

Reply by BossLadyMD on 1/8/13 4:51pm
Msg #449465

Same here Yoli n/m

Reply by Karla/OR on 1/8/13 2:24pm
Msg #449448

<<I keep a spread sheet with each company's name and how they want to be invoiced.>>

Thanks Jenny - love this idea and will start utilizing it.

Reply by emilysigns on 1/9/13 3:23pm
Msg #449662

I agree with everyone's posts thus far. I would like to add the following:

1. if you have not previously filled out the vendor's set up package, I would do that so you continue to receive work. (Assuming you like the work.)

2. if you anticipate making more than $500.00 from the vendor, make sure you have supplied them with your W-9.

3. Keep good records, as mentioned previously in this thread. The burden of proof is on you.

4. Do not sit on uncollected funds. Bill immediately, if the vendor requires an invoice, or follow up as soon as the 30-days, or other specified payment window has elapsed.

5. Reconcile every check as it comes in and keep on those slow payments or non-payment. Pick up the phone, if you need to.