Posted by JAM/CA on 1/18/13 3:23pm
Msg #451068

Transposed date on DOT

First for me in 9 years. Shows that even detailed, nit picky professionals can make big mistakes.
Never caught it after triple checking. Date on DOT should have been 12-31-12, I put 12-13-12.

How does a California notary rectify this? Title wants me to write a letter on my company letterhead
saying that I transposed the date. TIA

Reply by JAM/CA on 1/18/13 3:33pm
Msg #451069

I feel the best way to handle this is to have them send me the original back, I
can line through date, put correct date that is in my notarial journal and initial.
Also, pay for the Fed Ex shipping back and forth.

Reply by MrEd_Ca on 1/18/13 3:39pm
Msg #451071

Your solution sounds best. Will the TC send it back?... n/m

Reply by Pam/NM on 1/18/13 3:41pm
Msg #451072

Do what Title directs you to

If they feel it is unnecessary to have a wet ink correction, just make sure you document their request, in writing.

Reply by LKT/CA on 1/18/13 5:05pm
Msg #451081

<<< Date on DOT should have been 12-31-12, I put 12-13-12....How does a California notary rectify this?>>>

Do you mean the date on the acknowledgment attached to the DOT? Going forward, I would suggest that you write dates on notarial certs as follows: Dec. 31, 2012....December 31, 2012, 31 Dec. 2012. If you write dates that way, you'll *never* make that mistake again. To rectify, do as you said you would in the other post, except write a new acknowledgment, dating in the manner of the examples. That is NOT backdating to correct the cert.

Reply by LKT/CA on 1/18/13 5:07pm
Msg #451082

Oops

Rereading, I see it's the day numbers that are transposed and not the month and day. But my suggestion still stands - write the month in a word, not a number.

Reply by Karla/OR on 1/18/13 7:38pm
Msg #451103

Great suggestion - I will do that from now on - Thanks!! n/m

Reply by JAM/CA on 1/18/13 10:07pm
Msg #451145

For Lisa

I always write out the date completely in my notarizations.
In this case December 13, 2012, but it should have been 12-31-12.
I have never deviated from this, it is always spelled out. It was a human
mistake that I feel awful about.

Reply by LKT/CA on 1/18/13 10:46pm
Msg #451150

Sorry, I misunderstood n/m

Reply by Malbrough_LA on 1/18/13 8:02pm
Msg #451112

This is the kind of thing that we have to fill out an Affidavit of Correction for. We, as a notary, appear before another notary who signs off that it was a mistake. I've done several for fellow notaries, usually dealing with a transposed VIN # or minor spelling error, and always include something along these lines: "...no fraud intended...".

Just something to consider for your letter sent on your company stationary.