Posted by Barbara___IL on 7/12/13 9:20am
Msg #476543

Jurat for Passport Signature Notarization

I heard today that there is a jurat for notarizing a signature to verify a copy of a passport. Does anyone know about this or where to get one? Thanks.

Reply by Shoshana/AZ on 7/12/13 9:40am
Msg #476545

Sounds to me like that might be something that's state specific. In AZ, we have a notarial cert for making a certified copy of an original document.

Reply by Barbara___IL on 7/12/13 9:49am
Msg #476547

Thanks, Shoshana. Is there somewhere I can download a copy of it?

Reply by Barbara___IL on 7/12/13 9:54am
Msg #476548

I think it's called a Copy Certification By Document Custodian. I need one, but don't know where to find it.

Reply by Malbrough_LA on 7/12/13 10:09am
Msg #476550

2 alternate forms I use weekly in my GNW practice

#1
I, [name of custodian], [title] of [company] do hereby certify that the attached [#] pages contain a full and complete, true and exact copy of the [description of records]

[Affiant signature]
Affiant (custodian)

Sworn to and subscribed before me this __ day of ____, 20__.

[Notary signature]
Notary Public, ID/Bar #

#2
I hereby certify that the attached ___ pages are true copies of documents declared to be original records from the files of ____ presented to me for copying and certifying by ___, personally identified to me, who declared that (s)he is in the employ of ___ and is the custodian of the original records, and that the documents furnished to me, notary, for copying and certifying are in fact the original records of [describe records].

/s/Notary Public, Notary ID No.

Basically what you're doing is taking the affidavit of the custodian who is certifying to the authenticity (#1); or you, as notary, are certifying that the copies are made from originals handed to you by the custodian of the records (#2).

This may be useful to you if you're allowed to draft your own forms. If not, tread very lightly.

Reply by Barbara___IL on 7/12/13 11:02am
Msg #476567

Re: 2 alternate forms I use weekly in my GNW practice

Thanks so much. I'll make sure it's OK to use this in Illinois.

Reply by MistarellaFL on 7/12/13 11:43am
Msg #476579

Illinois law does not authorize a notary public to certify c

Illinois law does not authorize a notary public to certify copies of any document.
See page 12 of your handbook.

A Notary May Not Issue Certified Copies
Illinois law does not authorize a notary public to certify copies of any document.
Persons requesting certified copies of documents should be referred to the official
who has custody of the original document or to the office where the document
has been officially filed.

http://www.co.stephenson.il.us/clerk/forms/Notary_Handbook.pdf

Reply by Barbara___IL on 7/12/13 12:21pm
Msg #476588

Re: Illinois law does not authorize a notary public to certify c

I know I can't certify copies. I would only be notarizing the signature of the document custodian.
Thanks.

Reply by Shoshana/AZ on 7/12/13 2:19pm
Msg #476601

So, what you're trying to do is what Misty says is illegal

in Il. You an find that cert in the AZ notary handbook. google AZ SOS site and look under notary div. for handbook. Why would you want to do it if it's illegal?

Reply by Malbrough_LA on 7/12/13 3:10pm
Msg #476618

I don't truly see the problem with the affidavit

Notarizing an affidavit would be notarizing the affiant's sworn statement that the documents are true copies of the originals. (The person presenting the passport would be the custodian of that document).

By certifying their sworn statement are you, as notary, culpable for what their statement is? In Louisiana, and any law of the land that I can think of, thankfully you're not.

I'll give you what the Louisiana Notarial Law and Practice text says regarding affidavits: "The notary or other officer is not attesting to the accuracy or truthfulness of the statement the affiant makes. He is only attesting to the fact that the affiant was placed under oath and that the affiant swore or affirmed under oath that the statement given was true."

When in doubt, always check with your SoS to see whether you're authorized to perform the act or not.

Reply by Barbara___IL on 7/12/13 3:56pm
Msg #476625

It's not illegal

It's not illegal to notarize a signature on a jurat. I'm not certifying anything.

Thanks, everyone for your input.