Posted by Gayle Allen on 7/31/13 10:29am
Msg #478702

Photocopying of Military ID Cards and CAC Cards Prohibited

DO NOT MAKE A COPY OF A MILITARY ID FOR USE AS ID AND SEND IT WITH PAPERWORK. THIS IS ILLEGAL AND CAN CAUSE THE BORROWERS HUGE HEADACHES.
"WASHINGTON (NNS) -- Commander, Navy Installations Command issued an announcement reminding all personnel that the photocopying of military identification cards and common access cards (CAC) is strictly prohibited, Nov. 1.

There have been recent incidents reported of commercial establishments photocopying U.S. government identification to verify military affiliation or provide government rates for service. These incidents are a violation of Title 18, U.S. Code, Part I, Chapter 33, Section 701 and are punishable by fine and/or imprisonment.

Although commercial establishments may request to see military/government identification, they may not photocopy or duplicate it in any way. Many military personnel and commercial establishments are unaware of the prohibition and the reasons it exists, which results in this being a fairly common practice.

The only exception to this policy, covered in DOD Instruction 1000.13, Section 6.1.7, is that civilian and military medical providers are authorized to photocopy military ID as proof of insurance for the purposes of providing medical care to DoD beneficiaries.

Because of the access the cards grant, criminal elements and terrorist organizations place obtaining U.S. government identifications at a premium when planning acts against the U.S. military. If a copied military or government identification fell into the wrong hands, it could spell disaster for the Armed Forces and the nation.

Unfortunately, there are no safeguards in place to prevent a counterfeit military/government identification card from being produced based on a photocopy provided to a commercial establishment. For this reason, personnel are requested to remain vigilant in ensuring they do not allow anyone to photocopy their identification cards.

CNIC recommends that all personnel, both military and civilian, provide a state drivers license or other form of photo identification to be photocopied when there is a request for such information by a commercial establishment. "

Reply by ikando on 7/31/13 10:50am
Msg #478706

I would take this information to mean that should a military person produce an expired DL, then we should also have access to their military ID to verify they are current military personnel. The DL could be copied where required, but the military ID would allow us to accept the expired state-issued document.

Reply by NVLSlady/VA on 7/31/13 11:12am
Msg #478715

I would ask if we could still send copy of the expired DL noting that we DID see 2nd ID that was Valid - but unable to be copied for security reasons.

Reply by NVLSlady/VA on 7/31/13 11:20am
Msg #478717

to be noted in Journal, of course :)

I just designed a remarkable one (if I do say so myself); and among other things it includes a "2nd ID."

Reply by rolomia on 7/31/13 11:44pm
Msg #478829

Michelle: May I please obtain review copy of template?

I'm interested in learning more about this new notary journal that you designed. What, besides, second ID field, is different about it from other, standard journals? Just curious. Thanks! Sean

Reply by NVLSlady/VA on 7/31/13 10:52am
Msg #478709

Good info, Gayle. More office stores are on lookout for ID thieves, too. Many are not accepting scanned docs with personal info like SSN's. I asked about this while in Staples the other day when I wanted to scan a document for myself before I mailed out my info. They said 'No.' According to her, the policy would not apply to PRINTING docs with personal info - just scanning (something about the memory card they used).

Anyway, we will all really have to incorporate the extra work, time and travel into our fees if faxbacks become the norm. I know I've met day's pickup at kinkos (fedex) only because I scanned same-day funding docs at store while dropping off. This may become a thing of the past. Returning to home offices -pre, mid and post- rush hour just won't cut it! No way to make this happen smoothly without investing in the portable scanners - and that needs to be reflected in our operational costs.

Reply by Gayle Allen on 7/31/13 11:10am
Msg #478712

I do not know about the expired ID's, each state is different. In Texas the ID has to be current.

Reply by Darlin_AL on 7/31/13 12:14pm
Msg #478733

Re: scanner comment

there are free aps & inexpensive (1.99) apps for scanner for your smart phone. My fav is MD Scan. you have to play with the program a bit to get the hang of the steps, scan, edit, save, & send out via email. But, it takes more time than slapping a stack of 10 on the scanner. I do these from wherever I am, sometimes from pages laid in the trunk, burt usually the nearest clean fast-food place table. Email to yourself for your own copy, & head to dropoff pkg. But, the companies I've been working with are not usually requiring any faxbacks from me.
Aside from that, good to know about the prohibition against copying military id. Makes total sense.

Reply by VT_Syrup on 7/31/13 4:03pm
Msg #478780

copy of expired ID would be for title co, military ID for me

My state has no rules about what ID to accept, but if I decided an expired ID wasn't good enough for me (by itself), I could accept a military ID for my purposes, then copy an expired driver license to satisfy a title company that wanted a copy of ID. Of course, if the title company insisted on a copy of current ID, it would be a no-go.

Reply by Linda Hubbell on 7/31/13 12:20pm
Msg #478734

Guessing this is not new...since this particular

quoted article is dated 11/1/2011

http://www.navy.mil/submit/display.asp?story_id=63581

Good reminder, though

Reply by Linda_H/FL on 7/31/13 12:26pm
Msg #478737

From Air Force Bulletin of 2012

"According to Title 18, US Code, Part I, Chapter 33, Section 701, Official Badges, Identification Cards, Other Insignia, the photocopying of military identification is illegal and violations of this law are punishable by fine or imprisonment.

The pertinent part of Section 701 says that any reproduction, replication, manufacturing, or imitation of any government identification or insignia will be punished by a monetary fine, imprisonment up to six months or both. "

http://www.lakenheath.af.mil/news/story.asp?id=123297331


Also, gooogle search will bring up an Army directive from 2009


In all honesty, I never knew this....

Reply by parkerc/ME on 7/31/13 8:12pm
Msg #478806

Re: From Air Force Bulletin of 2012

Neither did I. Thanks for the info. Guess it also applies to retired military ID and dependents military ID. One more item for the exceptions notes. Guess we'll have to stick to just DL (or state issued ID card) and passports for copies.

Reply by Gregory/CA on 7/31/13 12:30pm
Msg #478738

Link to 18 USC 701 from US Gov't Printing Office

http://tinyurl.com/mp7xw4e

Reply by MW/VA on 7/31/13 1:27pm
Msg #478747

Thanks for the info. I deal with a lot of military in my

area, and have been told by some that it's illegal to provide a copy of their ID. I respect that, of course. Others (including officers) have given me copies with no problem.
I will make it a policy not to request a copy in the future. Thanks.

Reply by sueharke on 7/31/13 3:05pm
Msg #478773

Re: Thanks for the info. I deal with a lot of military in my

When I first make contact with a signer, I ask for a copy of the ID. Sometimes the escrow company/title wants a copy, sometimes they don't. Since I don't have the docs yet, I don't have that information. In the future, I will ask the same question, but clarify the ID to be other than military ID. If the signer still makes a copy and gives it to me, I may use it to complete my journal, but will return it before I leave (in case I need two id's for the Patriots form).

Reply by MW/VA on 7/31/13 8:17pm
Msg #478808

Well, I did a signing tonight for a Marine Lt. Col. The co.

insisted on 2 forms of ID, and the only one he had available was his military ID. He had no problem giving me a copy. I've encountered this before. The officers don't even flinch at giving a copy of their ID. It's the enlisted that are more concerned about it.