State law does not require a notary to keep records of
their official acts. However, it is recommended that a
notary maintain a log of his/her official acts to assist
in recalling past notarial acts, if needed, or if legally
challenged. If a notary is called upon to testify in
court, a log may become evidence to help establish
what actually took place. Information to be retained
in the notary log should include the following:
- Date of notarial act
- Type of notarial act performed
- A description of the document
- The signature and printed name and address
of each person for whom a notarial act was
performed
- A description of the form of identification
provided (i.e. driver’s license or photo
identification) or a statement that the person
was “personally known” to the notary
- The location where the notarization was
performed
- The amount of fee charged, if any
- Personal notes
