It's easy to get all of this re: numbers of copies confused because some have both BOs sign the same sheet, some have separate ones. BUT, to answer your question, yes, I pull the RTC pages out of their set of documents, have them sign whatever combination of pages allows for the lender to get one (or two, if they sign separate pages) and for them to each have two copies.
Any extras I might have printed I take back with me and shred (and I usually make sure I have at least one extra for each person in case of error - especially when dates need to be corrected or filled in). Their signed RTC copies go on the top of their set so they won't have to dig to find it, in the unlikely event they choose to cancel.
This issue is probably not much of a big deal these days, since most refis are offering significant benefits to the borrowers and the chances they'll cancel is probably very slim. However, times do change. This was a big, big deal a decade and a half ago when people stretched themselves into loans they probably shouldn't have, then the 'mortgage meltdown' hit, and lots of people were regretting the loans they had - and lawyers were using every trick in the book to help people get out of those loans, including blank, unsigned RTC forms. I made this a habit back then and have continued to do it the same ever since.
We have no crystal ball and don't know what the future will bring or when. That's why I believe it's a good idea to follow 'best practices' as a matter of routine. They're intended to avoid potential consequences that are unlikely, or that we may not even think about, and keep us out of hot water, even in those unanticipated cases. That's just how I see it.
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